Documentation Archive Support Coordinator

Zoetis Documentation Archive Support Coordinator

Zoetis is the world's largest Manufacturer and Supplier of Animal Pharmaceuticals. At Zoetis in Lincoln, NE, we manufacture high quality medicines for dogs, cats, and livestock. Our plant has been recognized as one of the Nebraska's Safest Companies, with a long-standing presence in the Lincoln community. We are a clean, modern site that continues to innovate and grow.

Benefits Include:

$500 Sign on Bonus

4 weeks accrued paid vacation and 13 paid holidays.

401(k) match with company profit sharing.

Tuition reimbursement and Student Loan repayment program.

Great Health, personal, and family benefits starting day 1.

Position Summary

Documentation Archive Support Coordinator supports the organization, archiving, and retrieval of controlled documents in a regulated manufacturing environment. This role ensures timely and accurate handling of batch records, logbooks, and other documentation using both electronic systems and physical filing methods. The ideal candidate is detail-oriented, dependable, and eager to learn.

Hours: 1st shift, 7:30am – 4:00pm. Overtime may be required.

Position Responsibilities

• Archive, retrieve, and refile company records using systems such as Gimmal and Locator.
• Maintain accurate records to ensure traceability and compliance with internal procedures.
• Support audits and inspections by locating and preparing requested documentation.
• Manage the Central Documentation mailbox:
• Handle record pulls, scans, and copies.
• Issue Protocol Numbers.
• Issue Logbooks and Lab Notebooks.
• Prepare new packets for batch record or master index change requests.
• Schedule record deliveries.
• Coordinate with long-term storage vendors for the retrieval of documents from off-site storage.
• Process records for shipment to long-term storage.
• Perform pickup and delivery of records across departments.
• Collaborate with Document Control and manufacturing teams to support documentation flow and retention.
• Maintain physical storage areas in accordance with company standards.

• Assist with batch record changes.
• Assist with supply order placement.
• Perform any other duties as assigned.

Education and Experience

• High school diploma or equivalent required.
• Prior experience in administrative, clerical, or records-related work is helpful but not required.
• Basic familiarity with computers and Microsoft Office (especially Word and Excel).
• Ability to learn and follow documentation procedures and filing systems.
• Comfortable handling confidential information with care.
• Strong attention to detail and organizational skills.
• Good communication and teamwork abilities.

Technical Skills and Competencies Required

• Proficient in word processing and other general computer skills.
• Able to organize and prioritize tasks effectively.
• Able to communicate clearly across multiple teams.
• Capable of working both independently and collaboratively in a team environment.

Physical Position Requirements

This position requires sitting, standing, lifting, and walking with occasional overtime.