Project Assistant And Business Support - Krefeld, Germany

Project Assistant & Business Support

Zeeco Germany is looking for a proactive and highly organized Project Assistant & Business Support professional to join our dynamic team in Krefeld. In this pivotal role, you will provide comprehensive administrative and project-related support across all departments, ensuring smooth operations and contributing directly to the success of our Sales & Execution teams.

You will be part of our reception and business support function, acting as a central point of coordination and ensuring that colleagues, clients, and visitors receive exceptional service.

Key Responsibilities

• Office & Administrative Support
• Coordinate travel arrangements (flights, visas, A1 certificates, visitor itineraries, taxis, car hire, hotels, restaurant bookings).
• Manage purchasing and stock of office supplies.
• Oversee office services, including invoice processing.
• Organize conference room bookings, prepare meeting spaces, arrange catering, and ensure rooms are tidy post-event.
• Perform reception duties and provide administrative support to all departments.
• Maintain office facilities to a high standard (flowers, coffee machines, waste management, cleaning services).
• Plan and execute team events such as Christmas celebrations, summer gatherings, and lunch & learn sessions.
• Ensure every visitor to Zeeco Germany enjoys a professional and welcoming experience.

• Project Support for Sales & Execution
• Assist with sales activities and preparation of standard service and spare parts tasks.
• Support profitability by preparing travel and spare parts offerings ahead of service visits.
• Coordinate freight forwarding for office and project needs in collaboration with UK/IT logistics teams.
• Prepare document cover sheets and transmittal notes for submissions.
• Maintain accurate document records and ensure compliance with internal procedures.
• Follow project-specific numbering and revision requirements.
• Expedite documents from clients, suppliers, and internal teams to meet project deadlines.
• Work with Quality, Purchasing, Manufacturing, and sub-vendors to compile manufacturing record books.
• Use tools such as ZOE, SAGE, and the company's Quality Management System.
• Assist in compiling operating and maintenance manuals.
• Collaborate closely with the project team to ensure documentation is complete and projects are delivered on time and within budget.

What You Bring

• Fluency in German and English (spoken and written).
• Strong organizational skills and a proactive, service-oriented mindset.
• Ability to manage multiple tasks and deadlines with accuracy and professionalism.
• A collaborative approach and willingness to support colleagues across departments.

If you enjoy working in a fast-paced environment, thrive on variety, and want to contribute to impactful industrial projects, we'd love to hear from you. This is your chance to become an essential part of Zeeco Germany's success story.