HR & Recruitment Coordinator (m/w/d)

Office Coordinator

About Us

YouLend is a rapidly growing fintech and the preferred embedded-finance platform for many of the world’s leading e-commerce platforms, tech companies, and payment service providers. Our software enables partners to expand their offerings by providing their merchants with flexible financing products under their own brand – without any capital risk.

We are part of the leading private-equity firm EQT and have grown by more than 100% every year since 2020. Our headquarters are in London, but we are also represented in several European countries and the USA. Our partners include eBay, Amazon, Lieferando, Shopify, and Stripe, among others.

The Role

We are looking for a highly organized and dedicated office coordinator to support our dynamic team in our Berlin office and report to our office manager in the London office.

The ideal person will play a central role in the smooth daily office organization, providing administrative and operational support while driving our recruiting activities to attract and retain talented new colleagues.

This is a great opportunity to become part of our growing team that is on a success trajectory – with excellent development opportunities.

For this position, excellent organizational skills, a strong eye for detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment are required.

Office Management Responsibilities

• Managing visitors: greeting, reception, directing to the appropriate colleagues, and notifying relevant contacts.
• General administrative tasks such as mail handling, courier services, ordering gifts/incentives, and office supplies.
• Ensuring meeting rooms are always tidy and preparing meetings as needed.
• Communicating with the landlord and facility team to resolve any issues in the office.
• Identifying and – if possible – resolving issues in the office independently or forwarding them to the office manager.
• Supporting projects such as office relocations, workspace changes, or health and safety inspections.
• Distributing company-wide information to employees.
• Managing the shared email inbox and handling incoming queries.
• Providing administrative support to the team, including scheduling, calendar management, and correspondence.
• Coordinating travel bookings and itineraries.
• Conducting health and safety inspections, documenting, and reporting incidents.
• Managing and administering service providers and suppliers, ensuring an organized and efficient office infrastructure.
• Ordering team lunches as needed.
• Primary contact for internal and external stakeholders.

Recruiting and HR Responsibilities

• Screening resumes for open positions, scheduling initial interviews, and coordinating interviews with candidates and hiring managers.
• Supporting the onboarding process by preparing documents, coordinating IT setup, and accompanying new employees during their introduction.
• Assisting with offboarding to ensure a smooth exit process for all departing employees.
• Coordinating with the HR team to ensure all employee data is up to date.
• Helping to organize employee events and engagement initiatives.