Business Development Support

Team Administrator/ Business Development Support

Team Administrator/ Business Development (BD) Support role based in Manila, reporting to senior directors in the Philippines and Singapore Earth and Environment (E&E) Business Unit, with responsibilities including, but not limited to supporting opportunity tracking, project life cycle implementation activities, and team coordination, among others.

Responsibilities

• Maintain strict confidentiality of company and client information
• Participate and support the Company's SHEQ requirements within their scope of duties.
• Perform other duties as required
• Support market, client, and competitor intelligence for the E&E Team
• Assist in the preparation, coordination, and submission of proposals, qualifications, and BD materials
• Support review and screening of incoming opportunities through Asia Opportunity Register (AOR) processes and team-specific registers
• Maintain accurate tracking, documentation, and records for opportunities, submissions, and BD activities
• Coordinate with clients and internal stakeholders to clarify requirements, align on proposed strategies, and confirm delivery readiness.
• Manage documentation, records, and internal databases related to BD activities.
• Perform other BD-related duties as assigned.
• Support with Project set-up through to close out including compilation of client contract, costing and proposal to be sent to Finance for project set-up, invoicing to client, preparation of project sheets, among others
• Perform document control for projects, as needed
• Entry of Purchase Orders into the system and follow-up with approvals
• Track team schedules in team register, including leaves, time-offs, trainings and field whereabouts
• Coordinate and register training courses for team and maintenance of employees' training records
• Attendance in meetings and preparation of Division Meeting minutes and team meeting notes
• Support with housekeeping of equipment and tracking of equipment calibration records
• Support with supplier search, onboarding and correspondence with equipment suppliers and laboratories
• Communication with suppliers and laboratories as needed to facilitate use, invoicing and closure of contract
• Set-up Teams sites/Sharepoint locations and maintenance
• Travel arrangement including air ticket, hotel accommodation and visa application

Qualifications

• Bachelor's Degree, preferably in business, marketing, or a related field.
• Detail-oriented with the ability to multi-task
• Proficiency in Microsoft Office, including Excel, Word and Powerpoint
• Strong written and verbal English communication skills
• Relevant experience in a commercial environment and/or consulting
• Self-motivated, with the ability to work independently and collaboratively within a team
• Results-oriented, with the ability to manage priorities and workload effectively
• Demonstrated ability to coordinate effectively with internal and external stakeholders

Job Info

• Job Identification 87724
• Posting Date 05/25/2026, 10:52 AM