Board Support/ Executive Assistant

Board Support/Executive Assistant

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.

Why We're Hiring

We're seeking a proactive and professional individual to play a crucial role in supporting all Board-related activities within the WPP Company Secretarial team. This position offers the opportunity to ensure the timely, accurate, and first-class delivery of essential company secretarial services to the WPP Board. WPP is the creative transformation company. A world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. We're home to the world's most celebrated and award-winning agencies in advertising, media investment management, PR and public affairs, production, branding and identity and healthcare communications. Our clients include many of the biggest and most successful companies in the world, including around 300 of the Fortune Global 500.

What You'll Be Doing

As key member of our team, reporting to the Group Company Secretary, you will drive the operational excellence behind all Board-related activities, ensuring the smooth, efficient, and professional functioning of WPP's governing bodies. Your responsibilities will include:

• Meeting Logistics: You'll be the architect behind all UK and international WPP plc Board and committee meetings, meticulously handling all planning, scheduling, and logistical arrangements to ensure flawless execution.
• Owning the Board Calendar: Taking charge of the annual Board meeting calendar to optimise the Board's time and effectiveness.
• Ensuring Seamless Information Delivery: Lead the critical process of collating and distributing Board and Committee papers, setting and enforcing deadlines to guarantee timely and accurate dissemination of important information.
• Managing Board Finances: Manage all Board-related expenditures and expenses.
• Support Leadership: Provide crucial meeting and diary management support to the Group Company Secretary and the team, directly contributing to their productivity.
• Contributing to Operational Flow: Support broader administrative needs to maintain an efficient and organised operation.

What You'll Need

We're looking for a professional who brings:

• Proven Executive Support: Demonstrable experience working within an Executive Office, ideally of a listed, global, organisation, consistently delivering exceptional service to C-Suite executives.
• Dynamic Organisational Skills: Highly organised, deadline-driven, and adept at maintaining focus and high standards in a fast-paced, often changing environment.
• Unwavering Attention to Detail: A meticulous approach to work, ensuring the highest level of accuracy in all tasks.
• Confident Communication & Collaboration: An articulate and confident communicator, comfortable working autonomously while also excelling at building strong relationships with key stakeholders.
• Discretion & Professionalism: Experience in expertly managing highly confidential and sensitive information with the utmost discretion and professionalism.
• Tech Proficiency: Strong proficiency in relevant software packages, including the full Microsoft Office Suite (Word, Excel, PowerPoint).

Who You Are

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures for our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: We are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What We'll Give You

Passionate, inspired people: We aim to create a culture in which people can do extraordinary work.

Scale and opportunity: We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry. Working within WPP means engaging with a vast, interconnected ecosystem of leading agencies and diverse talent, offering a truly global perspective on corporate governance.

Challenging and stimulating work: Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.