Urgent: Part - time Personal & Business Operations Support (minimum 3 Years Of Experience As An EA Is Required) - Remote Eligible

Part-Time Personal & Business Operations Support

Sort, tag, and prioritize emails daily to maintain zero unread policy.

Maintain cloud-based document storage (Google Drive, Dropbox, etc.) for quick retrieval and logical filing.

Schedule meetings, personal tasks, and project milestones with reminders.

Track deliverables from multiple team members across client’s business, Makaō, and personal projects.

Follow up daily with responsible staff to ensure timelines are met.

Create concise weekly and monthly executive reports summarizing project status, blockers, and next steps.

Communicate clearly with staff, suppliers, and partners to move tasks forward.

Handle high-level guest or client issues with discretion and tact.

Take meeting notes and circulate follow-up tasks.

Hard Requirements:

Minimum 5 years in senior VA, executive assistant, or project coordination roles.

Gmail & email management tools.

Asana or ClickUp (project management).

Google Workspace / Microsoft 365.

QuickBooks or basic accounting systems.

Slack/WhatsApp for internal comms.

Highly effective communicator (clear, concise, and professional).

Detail-oriented with strong organizational habits.

Problem-solver with ability to anticipate needs.

Absolute trustworthiness & discretion for handling sensitive company and personal information.

CLIENT’S EXPECTATIONS:

Inbox always under 10 pending items daily.

All deadlines met or escalated with alternatives proposed.

Progress reports delivered weekly by EOD Friday.

95%+ positive feedback from CEO and team communications.

Schedule:

20 hours per week.

Monday to Friday.

9AM–1PM US Eastern Standard Time Zone.

Offer and Benefits:

$5-$6USD/hour.

HMO coverage after 1 year of employment.

About WorkStaff360:

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