Operations Administrative Assistant

Operations Administrative Assistant

Location: Mount Horeb, WI 53572 (Full time onsite) Employment Type: Full-Time - Contract for 6-8 weeks Department: Operations/Administrative

About the Role: Our client is seeking an organized, proactive problem-solver to serve as the office point person for day-to-day operational needs. This role is essential in ensuring smooth office operations, welcoming visitors, and maintaining a well-stocked and organized environment. If you enjoy being helpful and thrive in a dynamic setting, this position is for you!

Key Responsibilities:

• Visitor Management:
• Monitor and manage the gate app to screen visitors, meet them at the door, and complete visitor forms as needed.
• Mail & Invoices:
• Check and process mail; scan invoices and forward to finance department.
• Delivery Coordination:
• Unlock the delivery gate in the morning and lock it in the afternoon.
• Office Supplies & Ordering:
• Order fresh fruit and essentials via Instacart for both two locations.
• Place orders for Amazon and ULINE supplies as needed.
• Food & Refreshments:
• Meet lunch deliveries, clean up afterward, and restock coffee and snacks.
• Conference Room Maintenance:
• Ensure rooms are tidy and ready for meetings.
• Vendor Coordination:
• Meet weekly with Cintas uniform representative and sign for deliveries.
• Coordinate Culligan water delivery when scheduled.
• General Office Support:
• Serve as the go-to person for operational needs and assist with ad hoc tasks.

Qualifications:

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Comfortable with light physical activity (e.g., walking between floors to greet visitors).

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.