Human Resources Coordinator

Human Resources Coordinator

Join a team where engineering excellence drives opportunity. At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors. From elevating patient care in Mayo Clinic’s world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility. AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work. At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Human Resources Coordinator in our Madison office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Why we need you: In this role, you will partner offices in the Midwest region to help maintain best practices and a consistent approach to HR tasks and processes. With coordination of the HR team, you will help ensure AEI complies with applicable federal, state, and local laws. You will help maintain strong relationships with AEI staff to support their career objectives and provide an ongoing pathway for employee engagement by:

• Working with local office support staff to maintain the data in the HRIS system ensuring accuracy.
• Conducting onboarding and offboarding of employees.
• Maintaining compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintaining personnel files in conjunction with local office leadership and admin support staff.
• Staying abreast of trends, best practices, regulatory changes, and technology in all aspects of human resources.
• Helping with filing required annual reporting.
• Providing support for all projects assigned.
• Performing additional duties as assigned.
• Being self-directed using tact and diplomacy in a clear, courteous, and professional manner.

AEI is proud to be an EEO/AA Employer/Vet/Disabled.