Executive Support Xformative

Executive Support Specialist

Xformative Payment Systems is at the cutting edge of the Fintech industry, specializing in cloud-native payment processing solutions. Originally conceptualized and established by Total Administrative Systems Corp (TASC), a benefits TPA, our company was designed to deliver innovative card-based and payment product capabilities for healthcare and benefits. Now under new leadership and entering an exciting growth phase, we\'re expanding beyond our current markets. As a late-stage startup, we operate with the agility of a small team and the ambition of a scaling enterprise. Our fully remote environment offers flexibility, autonomy, and the opportunity to make a tangible impact on our future.

The Opportunity We\'re looking for an Executive Support Specialist to work closely with our CEO, ensuring that his time, tasks, and priorities are effectively managed. This is a highly visible and trusted role that requires exceptional organization, discretion, and communication skills. You\'ll be a key force behind the scenes-helping orchestrate operations and supporting strategic execution across the company.

Key Responsibilities

• Provide advanced administrative support and assistance to the CEO.
• Manage a dynamic and often complex calendar, using independent judgment to prioritize and resolve scheduling conflicts.
• Coordinate leadership meetings including agenda creation, material preparation, detailed notetaking, and follow-up on action items.
• Track and manage action items on behalf of the CEO, ensuring progress and accountability.
• Collaborate with leadership to execute company-wide initiatives and support strategic goals.
• Draft and edit correspondence, presentations, and documentation; research and compile materials for executive decision-making.
• Promote an environment of trust, discretion, and teamwork across the organization.

Required Qualifications

• Expert-level knowledge of Microsoft Outlook and related administrative tools.
• Associate degree in Business Administration, or equivalent experience.
• At least 3 years of professional experience in executive support or a high-level administrative role.

Preferred Qualifications

• Exceptional organizational and time management skills with the ability to work independently and juggle multiple priorities.
• Strong problem-solving mindset and willingness to improve or create new processes.
• Business acumen and the confidence to make independent decisions.
• Excellent attention to detail, with the ability to anticipate needs and follow through on complex tasks.
• Professional communication skills (written and verbal), able to engage effectively with internal and external stakeholders.
• Enthusiasm for learning the business and becoming a knowledgeable resource within the company.

Why Join Us? Fully remote work environment Collaborative, close-knit team culture Opportunity to shape processes and have a meaningful impact during a pivotal growth phase Flexible work\...