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Facilities Services Lead

Coordinate and oversee reprographics and mail services to ensure timely delivery
New York
Senior
yesterday
Williams Lea

Williams Lea

A global provider of business process outsourcing and specialized corporate information solutions.

9 Similar Jobs at Williams Lea

Lead Office Services Associate

Shift: M-F 9am-6pm

Pay: $30.50/hr

The Lead Office Services Associate delivers exceptional customer service for our clients. Responsibilities include leading employee(s) and directing workflow for one or more service lines in: reprographics (copy) and mail services in both physical and digital environments, intake, hospitality, facilities, audio/visual, reception, expense processing, accounts payable, or other back-office (administrative, virtual or shared) services, or any other Williams Lea service lines, as needed.

Job qualifications:

  • High school diploma or equivalent.
  • Minimum of 3 years' experience in office services preferably in a legal, banking or large corporate environment.
  • Experience leading employees in areas of process and policy adherence, and time and absence tracking.
  • Experience curating workflow in an organized manner to meet deadlines occurring quickly and simultaneously.
  • Intermediate computer skills required, generally using Microsoft Office.
  • Familiar with procedures, software and equipment supporting applicable to service lines.
  • Ability to cultivate and maintain effective working relationships with clients and team members through excellent, professional verbal and written communication skills.
  • Attention to detail with emphasis on accuracy and quality.
  • Ability to handle sensitive and/or confidential documents and information.
  • Capable of demonstrating exemplary work ethics and professionalism at all times; maintains professional demeanor and composure at all customer service interactions.
  • Ability to make independent decisions and use problem-solving skills and in line with appropriate standards/procedures.
  • Excellent problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level.
  • Must be able to interact effectively with multi-functional and diverse backgrounds in a fast-paced, team environment.
  • Must be self-motivated with positive can-do attitude.

Supervision:

  • Number and title(s) of direct reports (if any): This position may work at a location with no on-site manager and have one direct report, or work at a location with an on-site manager and have 7 or less direct reports. Direct reports may include Office Services Associate, Sr. Office Services Associate and Office Services Workflow Coordinator.
  • Received: Supervisor, Manager, Director

Job relationships:

  • Internal: This position works closely with the Office Services team
  • External: Clients

Job duties:

  • *Conduct time and absence for direct reports, including ensuring system accuracy and compliance with timekeeping policies and procedures
  • *Communicate with direct reports, manager and client on job or deadline issues.
  • *Immediately escalate operational problems or issues to Supervisor or Manager.
  • *Handle client concerns and be able to problem-solve resolutions in accordance with policies and procedures.
  • *Intake jobs by being able to interpret and understand all manners of client request, and coordinate workflow within the team, prioritizing jobs and delegating duties to associates.
  • *Ensure team provides outstanding service to client, while building strong customer relationships.
  • *Produce required reports on schedule.
  • *Assist the team in completing large or more complex jobs (i.e. large numbers of requests or high volumes of incoming/outgoing activities, expansive administrative support requests)
  • *Conduct and oversee quality assurance process to maintain efficient workflow and assure client satisfaction.
  • *Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines.
  • *Assess incoming requests selecting the best equipment and/or resources for successful completion
  • *Make sure team follows standard operating procedures.
  • *Train new employees on policies and procedures.
  • Load copiers with paper and toner as needed.
  • Maintain all logs and reporting documentation as required.
  • Additional duties may include client or manager requests, such as setting-up conference rooms with audio/visual equipment and/or furniture configuration, mail and messenger services, food and beverage services, assist with reception coverage, manage multiple phone lines and/or visitor check-in, support large or complex projects, immediate client requests, etc.
  • Must be able to lift up to 50 lbs. on a regular basis.
  • Adhere to Williams Lea policies in addition to client site policies.
  • Use equipment and supplies in a cost-efficient manner.

Working conditions:

  • Position operates at sites with maximum of 24/7 operations. Individual shift requirements will vary by site.
  • Ability to work overtime as needed.
  • Work is performed in a professional work environment.
  • Professional attire required.
  • Hazards include working with office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies and toner.
  • Must be able to work standing up all or most of the time.
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Facilities Services Lead
New York
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About Williams Lea
A global provider of business process outsourcing and specialized corporate information solutions.