Management Services Assistant - SC 5

Management Services Assistant

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

WFP is a 2020 Nobel Peace Prize Laureate. WFP offers a highly inclusive, diverse, and multicultural working environment. WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

The Programme Alimentaire Mondial des Nations Unies (PAM) is the largest humanitarian organization in the world fighting against hunger. Its mission is to help the world achieve the Zero Hunger goal of our lifetime. Every day, the PAM acts around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable—especially women and children—have access to a nutritious diet.

This position is to be filled in the Country Office of the World Food Programme (WFP) in Mauritania, based in Nouakchott. The incumbent will report to the Head of the Field Office.

At this level, the incumbent is responsible for the effective implementation of various management procedures and activities, relying on the standards and practices of WFP, while adapting them to the specific context of Mauritania. He/she must demonstrate autonomy, initiative, and discernment to interpret general directives and ensure the smooth operation of the organization.

Support the efficiency of the daily provision of specialized services, focused on the satisfaction of other colleagues and good value for money, within the management services portfolio.

Perform tasks and activities within the management services portfolio to support effective and high-quality service delivery. Collect data and prepare basic analyses to contribute to the creation of reports for effective resource management. Handle routine actions related to procurement, finance, human resources, and other relevant areas, contributing to the efficient and timely recording of data in the organization’s systems. Manage and maintain physical and digital records in accordance with established procedures to ensure quick and easy access to data, where applicable. Be the first point of contact for internal issues, providing quick and accurate responses to facilitate the effective resolution of daily problems. Participate in and suggest improvements to procedures and practices to support the continuous improvement of services provided. Use digital tools and technological applications to enhance work practices and service to colleagues. Provide administrative support for the preparation of inter-agency initiatives within the framework of the United Nations reform to achieve savings and improve service quality. Liaise with other functions and third-party contractors to enable effective service delivery. Provide guidance and direction to junior staff in the performance of their duties. Perform tasks of preparation and response to emergency situations following the guidelines provided by the supervisor.

Secondary school diploma. A post-secondary certificate in the relevant functional area is desirable.

At least five years of experience in the relevant field, including administrative work experience.

Demonstrated understanding of WFP’s management services regulations, policies, procedures, processes, standards, and systems.

Experience in collecting data and preparing basic analyses related to the management services portfolio, such as asset management, facilities, fleet, travel, or other similar areas.

Proven experience in providing advice and guidance to staff.

Experience working with teams in different functional areas.

Proficiency (level C) in French and/or intermediate knowledge (level B) of another official language may be required depending on the area of responsibility.

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact global.inclusion@wfp.org.

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We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills, and UN Grade (if applicable). Once your profile is completed, please apply and submit your application. Please make sure you upload your professional CV in the English language. Kindly note the only documents you will need to submit at this time are your CV and Cover Letter. Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time. Please contact global.hrerecruitment@wfp.org in case you face any challenges with submitting your application. Only shortlisted candidates will be notified.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.