HR Assistant (SC5) - Damascus - Va010 - 2026

Human Resources Assistant

The HR Assistant provides a range of human resources support services requiring interpretation of standard practices, strong attention to detail, and the ability to manage multiple priorities. Operating with some independence, the position contributes to the efficient delivery of HR services within the Country Office.

The incumbent will work within the Talent Acquisition Team and report to the Talent Acquisition Team Lead.

Accountabilities/Responsibilities:

• Provide support throughout the recruitment process, including creating job requisitions, screening applications, preparing written assessments, scheduling and attending interviews, drafting selection reports, and conducting candidate background checks.
• Prepare, organize, and update recruitment files and documentation, ensuring completeness, accuracy, and compliance with established HR standards.
• Support HR data extraction, cleaning, and consolidation related to recruitment, staffing, contracts, and other HR areas to facilitate reporting and analysis needs.
• Assist in preparing basic dashboards, charts, and periodic HR reports by organizing and presenting data in user-friendly formats.
• Provide timely responses to routine HR queries from staff and candidates, ensuring clear communication and appropriate follow-up.
• Utilize HR systems (e.g., Workday) to enter and update HR information, monitor deadlines, and support the accuracy and timeliness of HR transactions.
• Provide administrative support in HR processes if needed such as contract actions, onboarding, deployment support, and other assigned areas.
• Liaise with internal units and follow up on pending HR actions to support timely and effective HR service delivery.
• Perform any other duties as required.

Qualifications & Experience Required:

Education:

• Completion of secondary school education. A university degree in Human Resources or other relevant fields is desirable.

Experience:

• At least five (5) years of relevant experience in human resources or administrative support.
• Experience in recruitment or talent acquisition is an advantage.
• Experience working with data, spreadsheets, or dashboards is considered an asset.

Knowledge & Skills:

• Relevant experience in different areas of Human Resources (i.e., talent acquisition, payroll, learning and development, HR data analysis, benefits and entitlements, attendance, etc.).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Good analytical skills and ability to compile, organize and present data clearly. Proficiency in Microsoft Excel is required, and familiarity with data visualization tools (e.g., Power BI, Tableau) is an asset.
• Strong communication and organizational skills, with the ability to manage competing priorities.
• Experience working in a multicultural environment and delivering client-focused HR services.

Languages:

• Fluency in written and spoken English and Arabic.