HR Assistance SC L5

Human Resources Assistant

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

The World Food Programme is the world's largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Principal Responsibilities (indicative and not exhaustive)

• Provide assistance in general human resources consultations and corresponding follow-up measures, to ensure that high-quality and coherent human resources services are provided to clients.
• Provide guidance and training in employment to other staff members, to support their development and increase knowledge of the human resources systems and procedures necessary for the performance of their duties.
• Act as a liaison with other internal departments or offices on human resources matters (such as payroll, contracts, organization chart etc.), and facilitate the necessary information for human resources services to be provided timely.
• Extract and compile human resources data concerning recruitment and selection of staff, contractual conditions, rights, performance, and training requirements, to support the needs for analysis and reporting.
• Provide administrative support in various human resources activities in the assigned areas of activity, including the onboarding of new staff members in accordance with the relevant processes and procedures.
• Maintain confidential staff records, human resources databases, and archives, to ensure that data and files are stored accurately and updated in accordance with established standards.
• Prepare the various human resources documents needed in the specific area of activity (e.g., employment contracts, transfer letters, training-related documents, etc.), ensuring accuracy and respecting the established deadlines.
• Utilize human resources management systems to enter and update a wide range of data, and assist in the monitoring of various deadlines (e.g., contract expiration, PACE, update of organization chart, etc.), ensuring compliance with established deadlines and accuracy of data.
• Support the deployment of staff and related administrative measures, including the preparation of basic reports (dashboards), to facilitate an efficient human resources service that allows the WFP to respond quickly to a crisis.
• Others as required.

Qualifications Required:

Education: Completion of secondary education. A degree in Human Resources Administration, Industrial/Labor Relations, Psychology, or another relevant field will be highly valued.

• Minimum 5 years of post-secondary work experience in the human resources area in the public or private sector. One year in the humanitarian/development sector is desirable.
• Experience in payroll administration, contract management, updating records and organization charts, as well as the preparation of dashboards.
• Has provided ad hoc guidance to less experienced staff members.
• Has organized information sessions for new hires as part of the onboarding process.
• Experience in staff welfare and organizational development.
• Has experience in occupational health and safety, developed and/or implemented plans on this subject.
• Experience in managing management indicators.

Languages: Advanced proficiency, spoken and written, in Spanish. Intermediate proficiency in English will be valued.

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Reminders before you submit your application:

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.