4 - H Event Support Coordinator - Division Of Land - grant Engagement/wvu Extension

4-H Event Support Coordinator

The Division of Land-Grant Engagement at West Virginia University is currently accepting applications for a 4-H Event Support Coordinator. This position provides administrative and logistical support for state-level 4-H Youth Development programs and events under the direction of assigned faculty and supervisors. Responsibilities include coordinating event planning, registration, vendor services, and communications to ensure the successful delivery of programs and compliance with organizational standards.

WVU offers generous benefits, including: a 37.5-hour work week, 13 paid holidays, 24 annual leave days per year, 18 sick days per year, a range of health insurance and other benefits, and 401(a) retirement savings with a 6% employee contribution match, eligibility to continue health insurance, and other retiree perks.

Coordinates state-level 4-H Youth Development events and activities under the direction of the 4-H event leadership teams. Responsibilities include assisting with event planning and budgeting, contracting vendors, arranging meeting facilities, managing setup requirements, processing billing, and supporting registration. Provides exceptional, human-centered service to participants and volunteers, troubleshooting registration issues and helping de-escalate challenging situations when needed. Communication outside normal working hours may be required to accommodate participant schedules. Provides exceptional, human-centered service by engaging empathetically with external constituents and internal faculty, staff, and volunteers across multiple channels. Demonstrates strong written and verbal communication skills, empathy, and patience in all interactions. Assists internal and external users with event registration through the registration management system (ZSuite), offering empathetic and patient support to resolve technical issues and ensure a positive experience. Works with faculty, staff, volunteers, participants, and families to share information and recruit for upcoming state events and activities, using clear and professional written and verbal communication. Coordinates and organizes the calendar of events for the 4-HYD program unit. Assists Extension faculty, staff, and statewide initiatives with events and activities as needed, including large-scale organizational events such as WVU Day at the Legislature, 4-H Shooting Sports events, State Fair of WV, Annual Meeting, and other WVU Extension events. Collaborates closely with event directors, event leads, and the 4-HYD Camping Specialist. Supports volunteer and young adult vetting processes for state events and activities, including communication, collection of information, confirming dates, and ensuring...

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or veteran status.