Senior Administrative Assistant And Office Management Support

Senior Administrative Assistant And Office Management Support

Wells Fargo is seeking a senior administrative assistant and office management support role, reporting to the APAC Administrative Manager, within the Corporate & Investment Banking (CIB) COO organization. The candidate will be responsible for meeting the administrative and office management needs of the Beijing Branch with the objective of providing efficient support to Wells Fargo employees of the entity.

In this role, you will:

• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
• Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts
• Perform complex administrative, transactional, operational, or customer support tasks
• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

(Note: In addition to these functions employees are required to carry out such other duties as may reasonably be required.)

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Required Qualifications for Europe, Middle East & Africa only:

• Experience in Administrative Support, Office Support or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• 2+ years of experience in Administration or Business Management.
• Experience in supporting executive leaders with daily administrative tasks.
• Experience in effective event planning.
• Ability to apply independent thinking and foresight, with strong problem-solving skills.
• Ability to multi-task and prioritize and manage stakeholder expectations.
• Adaptable to change, able to work independently and proactively with minimal oversight.
• Able to use good judgement in confidential situations and proven experience interacting with senior management.
• Meticulous, organized, and detailed oriented.
• Excellent interpersonal and communication skills.
• Proficiency in MS Outlook, Word, Excel and PowerPoint.