HR Services On - boarding Administrator

On-boarding Administrator

Do you want to help us improve human health and understand life on Earth? Make your mark by shaping the future to enable or deliver life-changing science to solve some of humanity's greatest challenges.

An exciting opportunity for an enthusiastic, diligent individual to join our busy HR Services team at Wellcome Sanger Institute as an On-boarding Administrator on a part time (30 hours per week) 12 month fixed term contract to cover a period of maternity leave.

About the Role

This role has an onboarding focus, working closely with our Talent Acquisition team, candidates and hiring managers. You will also be cross-trained in the scope of HR Services to effectively support delivery where required.

What you'll be doing:

• Administer employee on-boarding activity, such as creating offers of employment, conducting right to work checks, referencing etc. in accordance with established working practices, processes, system standard operating procedures and service level agreements.
• Produce accurate correspondence by proactively verifying incoming information to ensure clarity and accuracy.
• Ensure new starter onboarding requirements and tasks are completed in line with operated timeframes.
• Conduct data validation checks in set timescales to ensure that the data held is accurate and up to date.
• Managing the central HR Services mailbox and ensure employees received quality guidance on a various queries in accordance with procedures.
• Regularly generate reports e.g. headcount, absence reporting, benefits reporting etc. within the system.
• Contribute to the improvement of HR processes and procedures.
• Cross trained in key employee changes processes to effectively support service delivery.

Essential Skills

• Demonstrable administration experience, ideally in HR environment but not essential.
• Diligent individual with a strong interpersonal skills and the ability to work independently and as part of team
• Ability to work effectively under pressure with conflicting demands
• Adept at handling multiple tasks in a fast paced environment to meet deadlines
• First rate customer service skills
• Strong numerical aptitude
• Well-developed IT Skills, proficient Excel and Systems user
• Excellent attention to detail and organisational skills
• Excellent written and verbal communication skills
• Shows optimism while navigating changing environments
• Highly discreet with a clear understanding of confidentiality.

About you: You must have excellent organisational skills and essentially the ability to manage multiple tasks, while maintaining exceptional attention to detail and meeting delivery deadlines.

You will also need be adaptable in responding to changing circumstances or requirements and be an effective customer focused team player with excellent communication skills.

About Us

Our HR Services team deliver a people-centred, professional and efficient service. This includes the administration of on-boarding, life cycle changes and payroll processing, whilst providing comprehensive first line advice to our people on HR policies, procedures, pay and benefits.

Other Information

This is a part-time role (30 hours p/w). Hours may be worked across four or five days via a flexible working arrangement. The only requirement is that the non-working day is not a Wednesday or Friday. When applying, please let us know your preferred working hours in your covering letter.

Salary in the region of £27,000 - £30,000 (pro-rata)

Application Process: Please apply with your CV and a Cover letter outlining how you meet the essential skills set out above, why you want to apply to this role and what value/experience you can bring.

Closing date: 22nd October

Hybrid Working at Wellcome Sanger: We recognise that there are many benefits to Hybrid Working; including an improved work-life balance, with more focused time, as well as the ability to organise working time so that collaborative opportunities and team discussions are facilitated on campus. The hybrid working arrangement will vary for different roles and teams. The nature of your role and the type of work you do will determine if a hybrid working arrangement is possible.

Equality, Diversity and Inclusion: We aim to attract, recruit, retain and develop talent from the widest possible talent pool, thereby gaining insight and access to different markets to generate a greater impact on the world. We have a supportive culture with the following staff networks, LGBTQ+, Parents and Carers, Disability and Race Equity to bring people together to share experiences, offer specific support and development opportunities and raise awareness. The networks are also a place for allies to provide support to others.

We want our people to be whoever they want to be because we believe people who bring their best selves to work, do their best work. That's why we're committed to creating a truly inclusive culture at Sanger Institute. We will consider all individuals without discrimination and are committed to creating an inclusive environment for all employees, where everyone can thrive.

Our Benefits: We are proud to deliver an awarding campus-wide employee wellbeing strategy and programme. The importance of good health and adopting a healthier lifestyle and the commitment to reduce work-related stress is strongly acknowledged and recognised at Sanger Institute.

Sanger Institute became a signatory of the International Technician Commitment initiative In March 2018. The Technician Commitment aims to empower and ensure visibility, recognition, career development and sustainability for technicians working in higher education and research, across all disciplines.