Executive Marketing Assistant (NP) - Remote Eligible

Executive Marketing Assistant

Multi-Venture Growth – Three businesses working in harmony to create impact and lasting legacies. Real Estate Roots – A decade in property acquisitions & housing solutions. Coaching & Courses – Empowering clients through education, mindset, and wealth-building tools. Solar Innovation – A brand-new sustainability project in motion. Spiritual & Balanced – Work culture built around flow, not burnout. Collaborative & Growth-Oriented – Your role grows as the business grows.

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference. An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow.

Key Responsibilities of the Executive Marketing Assistant

• Airtable Management
• Newsletter Creation & Management
• Social Media Management
• Lead Qualification & Nurturing
• Email Management
• Meeting & Research Support
• Calendar Management

Why Are They Hiring an Executive Marketing Assistant? With multiple businesses in motion, our client needs an Executive Marketing Assistant who can bring order to the chaos, consistency to messaging, and structure to systems. From newsletters to social media to inbox management, you'll be the steady hand that frees up focus for vision, growth, and revenue.

If you're ready to blend creativity, marketing, and operations into a role where your impact is felt every day—this is your chance to be the trusted right-hand partner of a visionary entrepreneur.

Qualifications:

• Marketing Expertise – Strong background in social media strategy, email campaigns, and content creation
• Sales background is a big plus – directly supports lead generation and revenue goals.
• Social Media Specialist – Expertise in social media is highly valued, especially in video editing for creating reels
• Airtable Proficiency – High preference for candidates with prior Airtable experience to streamline projects and team organization
• Real estate background – not required, but could be an advantage.

Responsibilities of the Executive Marketing Assistant:

Your responsibilities include:

• Airtable Management
  • Organize and manage all projects within Airtable
  • Support the team in adopting Airtable as a central tool for project tracking and collaboration
  • Maintain overall organization within the platform, ensuring resources, tasks, and updates are properly logged
  • Oversee approval workflows for marketing and social media content, using Airtable as the central hub
• Newsletter Creation & Management
  • Manage existing contact lists and build new audience segments within GoHighLevel
  • Create and launch weekly newsletters, ensuring consistency and high-quality delivery
  • Draft content, design layouts, and source visuals based on provided topics or key points
  • Use AI tools (e.g., custom GPTs) to adapt written materials into the client's tone of voice
  • Schedule and distribute newsletters after a final review, ensuring professional formatting and accuracy
• Social Media Management
  • Increase online visibility and brand consistency across social platforms.
  • Repurpose newsletter topics and past materials into engaging posts and campaigns
  • Create short-form video reels (2–3 minutes) from existing course recordings and content libraries
  • Monitor and respond to comments, messages, and inquiries on social channels, escalating important matters as needed
  • Ensure content flow remains consistent, leveraging old assets to generate fresh, valuable content
• Lead Qualification & Nurturing
  • Qualify leads based on pre-set criteria for coaching programs, courses, or investment opportunities
  • Nurture high-quality leads through consistent communication and follow-ups
  • Keep CRM records and pipeline stages updated and accurate within GoHighLevel
  • Engage potential clients and investors on LinkedIn, initiating conversations and building relationships (Growth Responsibility)
• Email Management
  • Maintain inbox organization with the goal of achieving "Inbox zero."
    • Begin by managing specific emails forwarded by the executive or handling communications they loop you into
    • Gradually expand responsibility as trust is built, eventually gaining full inbox access
    • Implement systems for email filtering and organization, ensuring timely responses
  • Manage communications by responding to general inquiries and escalating important emails
  • Serve as a primary point of contact for clients once trust and processes are established
• Meeting & Research Support
  • Conduct research and prepare briefing documents before key meetings, calls, or business referrals.
  • Provide summaries, context, or talking points to ensure the executive is fully prepared.
• Calendar Management (Secondary Responsibility)
  • Manage scheduling logistics, including blocking out time and setting reminders.
  • Ensure all meetings are attended and conflicts are identified early.
  • Communicate schedule changes or overlaps with both clients and team members.
  • Protect focus time by building in breaks and avoiding calendar overload.
• Funnels & Automation (Growth Opportunity)
  • Support in building funnels and automations within GoHighLevel over time.
  • Collaborate with existing specialists as needed, eventually expanding into a larger role in this area.

Want to Know More About the Client?

Our client is a passionate entrepreneur running three purpose-driven ventures: a real estate investment company, a coaching platform that transforms lives, and an emerging solar energy project. They provide housing solutions, wealth and mindset coaching, and sustainable energy innovations—all designed to help clients unlock freedom and build lasting legacies. At the heart of their work is a commitment to helping people break through barriers, grow personally and financially, and design a life they truly love. They believe in conscious action, spiritual balance, and building businesses that create lasting impact.

Joining this team means stepping into a supportive, forward-thinking environment where growth is encouraged, creativity is celebrated, and every contribution truly matters.

Culture and Core Values:

• Transparency, Honesty & Integrity – We build trust by being clear, honest, and accountable.
• Loyalty – We stick together and support each other through every challenge.
• Compassion – Empathy and kindness guide how we show up for clients and teammates.
• Growth & Personal Development – Always learning, evolving, and becoming better versions of ourselves.
• Love – At the core of everything we do is a genuine care for people and their success.

This isn't a team where you're just a task-doer—you'll be a co-creator of something impactful.

What's in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Career Growth – Significant potential to step into leadership, mentoring, and training as the company expands.
• Financial Incentives – Bonuses and increased pay opportunities as new clients come in and more courses are sold.
• Expanded Responsibility – Start