Associate Company Secretary & Board Support

Associate Job Role

The Associate will have responsibility as part of a team for the delivery of services (to include scheduling meetings, preparing board packs, preparing minutes, maintaining entity registers and records) for the global Waystone Group internal entities and committees. This will include delivering KPI's and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business. This role will also include exposure to global secretarial compliance.

The minimum expectation of the role is as follows:

India Compliance

• Provide the delivery of service to the Management Company as aided by the team;
• Organise board and committee meetings including calendar invites and securing meeting rooms;
• Prepare board papers, board meeting documentation, minute template with some meeting attendance and minute drafting;
• Review and oversee the preparation of documents, board packs, minutes, and resolutions as part of the review process in order to ensure appropriate standards are maintained;
• Prepare, finalise, and management of resolutions and other corporate documentation;
• Assist in the compilation and preparation of management information as and when required;
• Display an in-depth understanding of corporate governance practices and regulatory filing requirements and keep abreast of all regulatory changes;
• Display keen attention to detail and excellent communication skills;
• Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;
• Ensure client files and corporate records are maintained and updated appropriately;
• Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific;
• Liaise professionally and effectively with management, entity boards and senior staff;
• Maintain and update corporate records (to include the use of Diligent Entities and Board Intelligence);
• Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines; and
• Promote team building and communication within the organization to ensure cohesive approaches and organizational culture.

Global Compliance

• Coordinating with the Global Corporate Secretary team to undertake a role within the Corporate Secretary team for the Irish Management Company.
• Ensure client files and corporate records are maintained and updated appropriately;
• Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific;
• Be able/willing to take on additional duties as and when required;

Requirements

Education:

• ICSI qualified with Membership number

Experience:

The ideal candidate will have at least three years' company secretarial experience in the funds/financial sector and will have completed their grad ICSI qualification. They will thrive in a fast-paced environment and should have experience supporting other team members. They should also have exceptional attention to detail and must be adept at building professional working relationships with senior management and clients.