Fiscal Specialist, Business Services, Vancouver Campus

Fiscal Specialist

As a Fiscal Specialist, you will serve both the WSU Vancouver IT department and WSU Vancouver campus. You will serve as the financial and personnel lead and point-of-contact for the IT department and be responsible for several procurement functions, involving purchases via procurement card, purchase orders, contracts, and expense reports. You will also be responsible for personnel actions and time-tracking and payroll-related activities for the IT department. Additionally, you will be responsible for departmental budget management for IT, involving multiple accounts and fund types. Budget management tasks include fiscal research, analysis, reporting, and planning.

This position also serves a key role in campus financial planning and budget management. You will be responsible for developing, implementing, and maintaining financial forecasts related to specific projects and programs, within IT and across campus. You will work closely with the Director of Business Services, assisting with campus budget development and administration. You will work collaboratively with others and may provide recommendations based on their work and analysis to inform decisions and shape fiscal policies and practices at multiple levels within the organization.

Percentage breakdown of job functions:

• 35% Departmental and Campus IT Procurement
• 50% Fiscal Management and Analysis
• 10% IT Departmental Personnel and Payroll
• 5% Other duties as assigned.

Additional information:

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

This position works on-site on the WSU Vancouver campus. This position will be primarily on-campus. Some remote work may be available; however, any remote work assignments will be reassessed during the 6-month probationary period based on departmental needs.

Monthly salary: $3,840 to $5,137 | Range 43, Steps A to M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

Required qualifications:

• Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours OR 10 semester hours of college level accounting; OR equivalent education/experience. Equivalent education/experience could be an additional year of work experience at a level equivalent to Fiscal Specialist 1 or additional 15 quarter hours or 10 semester hours of college level accounting or finance.
• Proficient with spreadsheet software such as Microsoft Excel, or similar software.
• Demonstrated accounting or budgeting experience.

Preferred qualifications:

• Experience using an ERP system, such as Workday, Banner, Sage, Concur or other similar systems to complete financial or personnel actions.
• Experience with financial management, or financial forecasting.
• Experience with procurement or purchasing.
• Demonstrates attention to detail, accuracy, and completeness.
• Clear written and verbal communication.
• Effective time management.
• Able to work collaboratively and independently.
• Able to research, interpret and apply policies.
• Experience with fund accounting.

About WSU Vancouver:

WSU Vancouver is located on the homelands of the Cowlitz Indian Tribe and Peoples of the Lower Columbia Valley. One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.

As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.

Area/College: Washington State University Vancouver

Department Name: Business Services

City, State, Zip: Vancouver, WA 98686

Application instructions:

Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1. Resume

2. Cover Letter

External candidates, upload all documents in the "Application Document" section of your application.

Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the "Resume/Cover Letter" section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type: Full time

Position Term: 12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination:

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/