Sr. Executive Assistant - Security & Engineering (remote Hybrid)

Senior Executive Assistant

For over 20 years, Smartsheet has helped people and teams achieve-well, anything. From seamless work management to smart, scalable solutions, we've always worked with flow. We're building tools that empower teams to automate the manual, uncover insights, and scale smarter. But more than that, we're creating space- space to think big, take action, and unlock the kind of work that truly matters. Because when challenge meets purpose, and passion turns into progress, that's magic at work, and it's what we show up for everyday.

Smartsheet is looking for a highly organized and proactive Senior Executive Assistant to provide comprehensive support to assigned leaders within our Engineering Organization. You'll be a vital partner to these leaders, helping them navigate a fast-paced environment and drive critical product initiatives across various time zones. This role is a great fit if you're a natural leader who enjoys taking projects and driving them forward, improving processes, and excelling on a dynamic and high-growth team. This position is hybrid eligible and will be based out of our main headquarters in Bellevue, WA. You will report to the SVP of Security/CISO and support assigned leaders within the Engineering Organization with responsibilities that extend to leaders throughout US time zones.

You will:

• Manage communications and calendaring on behalf of Executives, ensuring seamless coordination across multiple domestic and international time zones.
• Serve as a strategic partner to our executives, helping them support their teams and act as a liaison with company leaders, customers, partners, board members, and other teams on behalf of the Executives.
• Plan and coordinate internal and external events and meetings.
• Define, build, and own multiple work processes for yourself, your leaders, and the organization.
• Relieve the Executives from administrative burdens, such as tracking deadlines and managing expense reports, allowing them to focus on strategic initiatives.
• Skillfully handle meeting logistics, create compelling materials, capture key insights, and ensure action items are followed through.
• Exercise sound judgment to make independent decisions within established guidelines.
• Collaborate closely with your leader's teams and craft polished correspondence and streamline communication.
• Cultivate strong relationships and build trust with executives, executive assistants, and other key internal and external stakeholders, representing leadership with professionalism and integrity.
• Navigate competing priorities with finesse, keeping leadership informed and prepared.
• Conduct thorough research and prioritize requests, adapting to changing needs and delivering exceptional results.
• Organize complex travel arrangements and itineraries, including international travel, ensuring a smooth experience for leadership.
• Support other duties as needed to ensure the effective operation of the Executives and the organization.

Who have:

• 5+ years of relevant experience in an Executive Assistant or similar role, preferably supporting multiple executives in a fast-paced environment.
• Passion for using your skills and experience to improve team culture and effectiveness.
• Technologically savvy with proficiency in G Suite: Gmail, Google Slides, Google Docs, Zoom, and Microsoft Office applications.
• General curiosity in Smartsheet as a tool and eagerness to learn and incorporate it into your daily tasks.
• Exceptional organizational and communication skills, attention to detail, and follow-through.
• Demonstrated ability to work with internal and external stakeholders.
• Ability to manage highly sensitive or confidential situations with integrity and professionalism.
• An ability to handle shifting priorities, frequent changes, and show grace under pressure. This includes the ability to work across all US time zones to ensure seamless coordination and collaboration.