Marketing Events Manager

Marketing Events Manager

Location: Hybrid - some on-site work in Seattle with occasional travel required

Industry: Professional Services (Law Firm)

Employment Type: Contract

About the Company: Our client is a rapidly growing law firm seeking a highly organized and detail-oriented Marketing Events Manager to join their team on a 6-month contract. This role offers the potential to extend as the firm's needs grow. If you have event planning expertise, thrive in a fast-paced, collaborative environment, and enjoy managing the behind-the-scenes logistics that ensure events succeed, this could be the role for you!

Key Responsibilities:

• Event Planning and Research:
• Provide external-facing event support, with occasional internal event coordination.
• Conduct extensive research on venues, restaurants, and event swag to design memorable and unique experiences.
• Support creative brainstorming for venues, ensuring alignment with organizational brand and appeal to a professional services audience, including knowledge of what's new and on trend regionally and nationally.
• Event Execution:
• Manage menu planning and food/beverage selection, ensuring dietary needs and nuances are accounted for.
• Oversee inventory management, ordering supplies, and packing/shipping event materials.
• Handle registration setup in C-Vent and ensure all preparatory tasks for events are completed timely.
• Travel onsite for event execution, managing logistics, setup, and breakdown, including some manual labor (e.g., lifting boxes independently).
• Collaboration and Administration:
• Partner with other Marketing Events Managers to create consistent processes for event execution and documentation.
• Build templates, checklists, and resources to streamline logistical planning across the team.
• Provide on-video support (frequent video calls) to update and engage with stakeholders across multiple departments.
• Use tools such as Salesforce, Smartsheet, and SharePoint for tracking event details and maintaining alignment with collaborators.
• Reporting and Analysis:
• Track event participation and performance by reporting in Salesforce.
• Use data to evaluate the success of events and provide information for post-event reviews.

Requirements:

Required Skills:

• Event Planning Experience: Proven background in corporate event planning, including menu design, food and beverage selection, and logistics.
• Strong Communication Skills: Exceptional written and verbal communication, especially when supporting multiple stakeholders and providing regular updates.
• Time Management: Ability to prioritize competing deadlines and pivot quickly from research to action.
• Creative Mindset: Knowledge of trending venues, activities, and event options that engage professional audiences.
• Organizational Excellence: Comfortable independently handling administrative and operational tasks, especially during the onboarding phase.

Systems Expertise (Preferred):

• Salesforce for tracking event details and reporting participation.
• Registration Platforms (e.g., C-Vent) for preparing event registration sites.
• Proficiency with tools such as Microsoft Office Suite, Smartsheet, and SharePoint.
• Familiarity with onsite badge printing technologies like Zebra printers.

Additional Preferences:

• Law Firm or Professional Services Experience: Nice to have, though other corporate event planning experience is welcome.
• Comfortable working remotely and being on camera frequently for virtual collaboration.
• Ability to handle manual tasks like lifting, packing, and event setup independently.
• Travel readiness for onsite event execution.

Why Join?

This is an exciting opportunity to step into a critical role with a forward-thinking, growing law firm. You will work with a highly collaborative team while having the independence to own projects and make a direct impact. With a focus on corporate event planning and creative input, the role blends strategy, creativity, and logistics.

How to Apply:

If you are an experienced Marketing Events Manager looking to jump into a dynamic and fast-paced role, we'd love to hear from you! Submit your resume and a brief cover letter sharing your most successful corporate event experience. Note: This role is on a contract basis with the potential for extension. Candidates must live in the Seattle area. A background check will be required.