Human Resources Assistant - Bilingual

Human Resources Assistant

Job Location: Yakima, WA

Position Type: Full Time

Education Level: High School

Salary Range: $23.00 - $28.50 Hourly

Travel Percentage: Up to 25%

Job Shift: Day

Job Category: Human Resources

Description:

Position Summary: The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's Human Resources department. This position is based in our west Yakima office and will be on-site Monday-Friday 8am-5pm.

Responsibilities:

General HR:

• Establishes, maintains, and closes digital employee personnel files in compliance with applicable organization, audit, and legal requirements.
• Verifies, completes, and maintains I-9 documentation according to Federal guidelines.
• Compiles documents during pre-employment, after new hire onboarding, and continuously during employment.
• Tracks required staff certifications, registrations, licenses, etc. in collaboration with the Credentialing Specialist.
• Verifies credentials are current on an annual basis, or more often if needed/required.
• Processes monthly background checks for behavioral health staff and other background checks for Early Learning and other identified staff as required.
• Assists employees with general HRIS needs (ex., resetting passwords, system training).
• Sends employee "coming and goings" e-mail twice monthly to all staff.
• Completes leave/absence census reports twice monthly.
• Participates in audits of personnel files, benefits, or other HR programs/procedures.
• Reviews any corrective action or recommended process improvements with HR Leadership.
• Reports all employee relations issues, such as employee complaints, harassment allegations and civil rights complaints, to HR Leadership.
• Directs HR policy/process/procedure, employment law, and other high-level HR questions to HR Leadership.

Recruitment:

• Assists and backs up the recruitment team by providing support including:
• Enters approved job descriptions in the HRIS and shared drive.
• Sends updated job descriptions to impacted staff for signatures, as appropriate.
• Reviews applications and matches education, experience, and skills with position-specific requirements and forwards qualified applications to assigned hiring manager.
• Conducts phone screenings with qualified applicants as requested.
• Schedules job interviews, including coordination of calendars and schedules and approval of interview questions.
• Initiates the reference checking process, reviews the feedback reports, and provides the report to the assigned Talent Acquisition Specialist and/or hiring manager.
• Establishes and maintains digital applicant files and applicable applicant documents.
• Creates and distributes new hire e-mails and new hire packets.
• Attends job fairs and other external recruiting events and identifies creative sources to reach potential applicants.

Onboarding:

• Creates new employee records in the HRIS.
• Conducts new employee onboarding (e.g. training employees in the HRIS, employee badges, etc.).
• Tracks job descriptions and onboarding checklists for new hires and assures required items have been completed and signatures are obtained.
• Enters new hire information into various benefit portals.

HR Department Support:

• Monitors ticketing system and assigns tickets to the appropriate HR staff member(s).
• Processes incoming mail.
• Monitors the HR Department email box and forwards emails to HR staff member(s) as needed.
• Creates and distributes documents.
• Schedules HR team meetings prepares agenda and maintains notes for each meeting.
• Orders requested supplies.
• Participates in administrative staff meetings and attends other meetings and seminars as requested/required.
• Provides clerical and administrative support.