Middle Office Operations Analyst

Middle Office Operations Analyst

We are seeking a highly organized and detail-oriented Middle Office Operations Analyst / Senior Analyst to support the day-to-day operational functions of our investment management business. This role is critical in supporting both public and private fund operations, including the preparation of trade-related documentation for pooled investment vehicles and assisting with the operational oversight of a US based real estate fund.

Fund Operations (UCITS / U.S. / Private)

• Coordinate the preparation and submission of trade instruction and settlement files in line with custodian and fund administrator requirements.
• Maintain internal trade blotters and execution records, ensuring alignment with fund-level trade activity and custodial settlement.
• Liaise with external custodians, fund administrators, and executing brokers to support daily processing cycles.
• Track and reconcile trade settlement cycles (e.g., T+1, T+2) and resolve breaks or exceptions in coordination with internal teams.
• Support workflows relating to net asset value (NAV) production, including price verification, position files, and cash forecasting.
• Generate and maintain monthly and quarterly fund factsheets, including data collation, formatting, and coordination with design/compliance teams.
• Ensure fund website data is up-to-date (e.g., PRIIPs KIDs, financial statements, factsheets, corporate action updates).
• Willingness to provide operational support aligned with UK and US market hours, including partial coverage during early or late shifts, as required.

Private Fund Operations

• Support capital call and distribution notices, investor onboarding, and document collection.
• Coordinate and execute trade instructions in response to subscriptions and redemptions, ensuring adherence to investment policy limits (e.g., maintaining a maximum cash or money market allocation within the fund).
• Coordinate with external fund administrators and service providers to manage reporting, compliance workflows, and asset-level data collection.
• Maintain accurate internal records of investor transactions, capital accounts, and asset-level cash flows.
• Track asset-level reporting and coordinate document flows from property managers or JV partners.
• Reconcile fund-level cash movements and coordinate quarterly/annual audit deliverables.
• Maintain unpublished NAV history internally for audit and internal review purposes.
• Monitor liquidity/collateral thresholds in line with mandate directives and report breaches or actionables to investment team.
• Assist with preparation of regulatory DD responses and investor-facing fund documentation.

General Middle Office Functions

• Maintain static data (e.g., broker BICs, market codes) and update mapping tables as required.
• Ensure regulatory and compliance reporting data is clean and auditable.
• Develop process checklists, control logs, and operational documentation.
• Support implementation of operational improvements and automation initiatives in collaboration with finance and technology teams.
• Manage trade matching via DTCC CTM; monitor exceptions and ensure timely resolution.
• Prepare and submit daily Custody Trade Instructions File and Fund Accounting Trade Blotter File (csv files detailing the trades and settlement information), ensuring correct formatting, SWIFT/BIC/SSI inputs, and market-specific routing information.
• Liaise with counterparties to complete post-trade confirmation workflows and escalate mismatches.

Job Specification:

• 2-5 years of experience in investment operations, middle office, or fund administration.
• Understanding of trade processing workflows for pooled fund structures, including unitized funds or collective investment schemes.
• Familiarity with trade workflows: DTC, CREST, CCASS, CUID, GFF files, and SWIFT instructions.
• Strong Excel skills (VLOOKUP, data cleaning, formulas); basic scripting (Python/VBA) a plus.
• Detail-oriented, organized, and capable of managing workflows across teams and time zones.
• Excellent communication and stakeholder coordination skills.