Sales Operations Assistant For A Mental Performance/resilience Solutions Provider In The US (home Based Full Time)

Virtual Assistant

This company is transforming mental wellness for individuals in high-stress and demanding professions, beginning with public safety. Through its mobile platform, it connects frontline professionals—such as law enforcement officers and firefighters—with elite performance and development coaches. The platform is designed to provide proactive support, helping users strengthen resilience, optimize performance, and sustain overall well-being in challenging environments.

Job Description:

• Keep out HubSpot CRM spotless. Enter and update records, standardize fields, and maintain accurate owners so AEs can move fast.

• Build and maintain clean lists and sequence, ensuring the right contacts land in the right outreach with complete context and next steps.

• Own the Google Sheet trackers that power weekly reporting; reconcile data with HubSpot and surface simple, reliable pipeline hygiene updates.

• Document SOPs and close small process gaps before they become big ones: checklists, field definitions, and step-by-step guides.

• Partner with sales leadership and cross-functional teammates to keep workflows smooth, improve data reliability, and reduce friction for the front line.

Must Haves:

• This role is only open to Filipinos permanently residing in the Philippines.

• 2+ years of experience in sales operations, administration, or a detail-heavy coordination role (experience in a startup or high-tempo environment is a plus).

• Proficiency in HubSpot (or a similar CRM) and Google Sheets, including filters, pivots, lookups, and data cleaning.

• Exceptional organizational skills and attention to detail, with the ability to notice inconsistencies, resolve them, and prevent recurrence.

• A process-oriented communication style, with clear documentation, reliable follow-through, and effective collaboration across teams.

• Strong technical aptitude, being tool-savvy and a quick learner with a service mindset, and the ability to turn messy inputs into clean, actionable data.

Home Office Requirements:

Please only apply for this role if you have the following home office requirements:

• Perfectly working headset and webcam

• Stable internet connection of at least 25 Mbps ~ 50 Mbps

• Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

• Quiet room with no distractions or background noises

• A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.