Operations, Marketing & Sales Coordinator For A Personal Development Entrepreneurship Center In Australia (home Based Part Time) - Remote Eligible

Job Title

The company is dedicated to helping entrepreneurs scale their businesses, enhance their lives, and create a meaningful impact. It focuses on expanding visions, accelerating growth, and delivering real, measurable results.

Job Description

Office & Co-Working Space Management:

• Manage SimplyBook.me bookings for desks, meeting rooms, and memberships.
• Oversee door access and automation systems (Kisi / Tapkey).
• Monitor member usage and apply overuse or penalty actions as per SOP.
• Coordinate maintenance, cleaning, and visitor access remotely.
• Conduct weekly audits (bookings vs payments vs access logs).

Website & Platform Administration:

• Maintain and update the website (Webflow / Zoho Sites).
• Ensure booking links, forms, and ThriveCart checkout pages are functioning.
• Oversee member dashboard (Zoho Creator or Memberstack).
• Coordinate with developers for updates, landing pages, and testing.
• Maintain content accuracy, usability, and brand consistency.

Automation & Systems Management:

• Operate and monitor workflows across Zoho One, Sintra, ThriveCart, SimplyBook.me, Xero, Slack, and Zapier/Make.
• Ensure automations (credit resets, billing syncs, and alerts) are running smoothly.
• Maintain CRM records and data integrity.
• Identify inefficiencies and suggest improvements.

Bookkeeping & Accounting Assistance:

• Support basic bookkeeping and reconciliations in Xero.
• Cross-check payments between ThriveCart, SimplyBook.me, and Stripe.
• Organize financial records for AGG, PD&I, and Trading.
• Assist with invoice processing and expense reporting.

Customer Service & Member Communications:

• Respond to member and client inquiries via Slack, Zoho Desk, or email.
• Send onboarding emails, payment reminders, and office updates.
• Handle account issues and escalate technical concerns when needed.
• Ensure all communication aligns with AGG's professional tone and values.

Marketing & Sales Support:

• Support the Founder and Sintra AI in executing marketing campaigns.
• Prepare and publish newsletters, social media posts, and promotional content.
• Track campaign performance and maintain consistent branding.
• Manage CRM pipelines for lead tracking and conversion.
• Assist with sales funnels and landing pages via ThriveCart and Webflow.

Property Development & Investment Support:

• Provide administrative support for property and investment projects.
• Track project timelines, coordinate with contractors, and manage documents.
• Organize contracts, feasibility studies, and investor records.
• Prepare investment summaries and project reports.

Financial Market & Trading Support:

• Handle documentation, tracking, and administrative processes.
• Record trade data and maintain accurate financial records.
• Ensure confidentiality and secure data handling.

Must Haves

• This role is only open to Filipinos permanently residing in the Philippines

• Proven experience in operations, marketing, or sales coordination

• Familiarity with Zoho One, Sintra, ThriveCart, SimplyBook.me, and Xero is preferred

• Strong technical aptitude, adaptability, and an interest in automation and AI

• Excellent communication and organizational skills

• A proactive mindset, attention to detail, and the ability to work with minimal supervision

• Willingness to support multiple business divisions and grow into a leadership role

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

• Perfectly working headset and webcam
• Stable internet connection of at least 25 Mbps ~ 50 Mbps
• Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
• Quiet room with no distractions or background noises
• A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.