Executive Assistant For A Managed Security Services And Cyber Risk Solutions Company In Australia (home Based Part Time) - Remote Eligible

Virtual Assistant

The client is a technology-focused organization that delivers advanced cyber security solutions to help businesses strengthen and protect their digital environments. They work closely with organizations to enhance security frameworks, manage cyber risks, and support long-term security initiatives through reliable and innovative services.

Job Description:

• Manage and maintain the founder's calendar across multiple time zones, scheduling meetings efficiently and preventing conflicts.

• Provide light project coordination using ClickUp, and potentially Jira in the future, including task creation, follow-ups, and progress tracking.

• Support invoicing workflows by collecting invoices and processing submissions through Xero using a click-and-point approach, without heavy bookkeeping responsibilities.

• Track partnerships, resellers, and key business relationships, managing follow-ups and essential communications on behalf of the founder.

• Coordinate website and brand refresh activities by liaising with freelance contractors and ensuring milestones and deliverables remain on schedule.

• Organize and maintain documents and files within Google Workspace, ensuring clear version control and easy access to information.

Must Haves:

• Prior experience as an EA/Executive Assistant, Operations Assistant, or Project Coordination VA (startup or tech environment preferred)

• Strong written English and confident stakeholder communication (able to follow up professionally and persistently)

• Comfortable working in fast-paced environments with shifting priorities; highly organized and deadline-aware

• Experience with or willingness to learn project management and ticketing platforms like Asana, ClickUp and Jira.

• Experience using Xero (or similar accounting platform) for invoice processing and basic finance admin

• Excellent time-zone awareness and scheduling ability across AU / Europe / US time zones

• Only open to Filipinos currently residing in the Philippines

Nice to Haves:

• Tech-savvy, proactive, and anticipation-oriented (thinks one step ahead)

• Pleasant, professional, and able to keep pace with a high-output founder

Home Office Requirements:

Please only apply for this role if you have the following home office requirements:

• Perfectly working headset and webcam

• Stable internet connection of at least 25 Mbps ~ 50 Mbps

• Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

• Quiet room with no distractions or background noises

• A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.