Operations Assistant

Operations Assistant

We are seeking an Operations Assistant to join our team in Chantilly, Virginia. You will be supporting the smooth and efficient functioning of an organization's day-to-day operations. You will work closely with managers and other team members to ensure operational processes remain organized and effective. You will be working Monday to Friday 8 AM to 5 PM.

Responsibilities:

• Provide general administrative assistance, such as scheduling meetings, managing calendars, preparing reports, and maintaining documentation
• Accurately entering data into systems and maintaining organized records for easy access when needed
• Assisting in the coordination of workflow and process improvements to ensure operational efficiency
• Communicating with clients, customers, or stakeholders to address inquiries and resolve issues as directed by supervisors
• Managing inventory and ordering supplies or equipment as needed to ensure the operational needs are met
• Collaborating with other departments, such as Facilities, Field Support, or Interactive Media, to ensure smooth communication and operations across the organization
• Ensuring that operational standards and processes are adhered to for consistent and accurate outcomes
• Supporting project management efforts, including tracking progress on initiatives, preparing documentation, and assisting with deadlines
• Helping ensure that organizational processes and procedures comply with internal policies and external regulations, and assisting in preparing compliance-related reports when needed
• Identifying areas of improvement or opportunities within operations and assisting in implementing solutions

Requirements:

• Must have 3+ years of strong office experience
• Exceptional communication skills both verbally and written
• Extremely professional
• Proficiency with common office software (e.g., Microsoft Office Suite: Word, Excel, PowerPoint)
• Familiarity with spreadsheets, databases, and other operational management tools
• Ability to prioritize tasks and meet deadlines effectively, especially in fast-paced
• Must have experience in project coordination
• Heavy data entry/processing invoices skills necessary
• Providing support to sales team
• Liaison between sales department and accounting teams
• Strong MicroSoft Excel skills
• Salesforce software experience is a PLUS