Human Resources Assistant

Human Resources Assistant

Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery. Key responsibilities include:

• Serving as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors.
• Ensuring the HR office is open and welcoming to employees and visitors during core business hours.
• Managing daily mail operations, including pickup, sorting, and distribution.
• Monitoring and responding to inquiries in the main HR inbox, ensuring timely and accurate communication.
• Initiating and tracking purchase orders and travel expenses using eVA and Chrome River.
• Maintaining HR SharePoint sites and intranet pages.
• Performing office supply inventory and ordering in compliance with state purchasing guidelines.
• Reconciling expenses and maintaining records in accordance with state and federal regulations.
• Organizing and maintaining the HR office supply closet.
• Ordering name tags and desk plates for new employees, as needed.
• Managing employee personnel files, including retention, storage, and disposal processes.
• Preparing and distributing the monthly HR communications with input from the HR team.
• Responding to employment verification requests and maintaining proper documentation in accordance with local, state and federal law.
• Maintaining and organizing confidential office files and contributing to the office procedure manual.
• Providing administrative support for meetings, including preparing materials for the HR Director or Associate Vice President.
• Assisting with hiring activities such as scheduling, travel arrangements, and reference checks.
• Supporting HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.

Minimum qualifications include a high school diploma or GED. Additional considerations include training in Human Resources, Business Administration, or related field, experience with Microsoft 365 office products, and demonstrated ability to thrive in a fast-paced environment while effectively managing competing priorities and consistently meeting deadlines.

Equal Opportunity Employer