Executive Operations Coordinator

Executive Operations Coordinator

Are you the missing piece in our executive puzzle? Picture this: You're the strategic mind behind the scenes, the calm in the storm, the person who makes impossible schedules work like magic. You're not just scheduling meetings—you're orchestrating the symphony of Virginia's motor vehicle operations from the very top.

We're looking for an Executive Operations Coordinator who doesn't just manage chaos—they transform it into opportunity. As the right hand to the Virginia DMV Commissioner, you'll be the guardian of efficiency, the master of multitasking, and the keeper of confidential secrets. This isn't your typical admin role—this is executive-level strategy wrapped in administrative excellence.

Your days will be filled with:

• Calendar Choreography - Turning scheduling nightmares into seamless symphonies
• Project Powerhouse - Leading cross-departmental initiatives that drive real change
• Communication Command Center - Being the voice and ears of executive leadership
• Strategic Support - Research, analysis, and briefings that shape major decisions

Job Duties:

The Executive Operations Coordinator provides comprehensive, high-level administrative support and project coordination to the Virginia Department of Motor Vehicles Commissioner to ensure efficient operations, effective time management, and strategic communication with internal and external stakeholders. Serves as the primary liaison between the Commissioner and staff, the public, and other government officials while maintaining the highest levels of confidentiality and professionalism. Independently manages complex administrative processes, coordinates special projects, and facilitates decision-making through research, analysis, and strategic support.

What Makes You Our Perfect Match?

You're a natural if you have the following knowledge, skills, and abilities:

• Demonstrated experience managing administrative tasks, complex calendars and scheduling for senior executives
• Proven experience coordinating projects with multiple stakeholders and deadlines
• Experience drafting professional correspondence and preparing reports for executive review
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with ability to create presentations and analyze data
• Experience handling confidential information and sensitive communications
• Demonstrated ability to work independently and make decisions with minimal supervision
• Experience conducting research and preparing summaries or briefing materials
• Strong written and verbal communication skills with ability to interact professionally with all organizational levels

Bonus points for:

• Government sector experience
• Project management certifications (PMP, CAPM)
• Bilingual capabilities
• Knowledge of legislative processes and government operations
• Experience with public records management and freedom of information procedures
• Background in public relations or communications
• C-suite support experience

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer