Assistant Director Of Administrative Services

Assistant Director Of Administrative Services

The Department of Behavioral Health and Developmental Services (DBHDS) is seeking a results-driven and collaborative leader to serve as the Assistant Director of Administrative Services. This position provides strategic and operational leadership for the agency's core administrative functions, ensuring efficiency, compliance, and high-quality service delivery in support of DBHDS's mission. This position will manage and develop a diverse team, oversee multiple agency-wide operational programs, and ensure that small purchase procurements and contract administration functions meet all statutory, regulatory, and policy requirements. This position requires both strategic vision and hands-on management to advance operational excellence across the organization.

Key Responsibilities:

• Leading and coordinating administrative services for all DBHDS Central Office operations, including facilities management, safety and security, fleet management, surplus property, postal operations, building access, parking, and emergency management.
• Supervising procurement professionals and overseeing the small purchase procurement process, ensuring compliance with the Virginia Public Procurement Act (VPPA), APSPM, SWaM requirements, and agency procedures.
• Administering and tracking contracts, verify accuracy, processing change orders, resolving vendor issues, and providing oversight for contract administration activities.
• Developing and implementing operational process improvements, identifying risks, and recommending solutions to improve service quality and cost-effectiveness.
• Providing training, guidance, and performance feedback to staff to maintain high-quality operations.
• Acting as liaison with external agencies and vendors, representing DBHDS in high-level operational and administrative discussions.

Minimum Qualifications:

• Proven management and supervisory experience, including leading teams, setting priorities, and fostering professional development.
• Comprehensive knowledge of VPPA, public procurement processes, and the Agency Procurement and Surplus Property Manual.
• Demonstrated experience in procurement, sourcing, supplier performance management, contracting, and contract administration.
• Knowledge of building operations, office space planning, and maintenance coordination.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent verbal, written, and presentation skills, with the ability to engage effectively with all levels of an organization.
• Ability to manage multiple priorities in a high-volume environment while meeting deadlines.

Additional Considerations:

• Experience with mail handling procedures, courier services, and package tracking.
• Familiarity with fleet management, document storage, retention, and secure disposal processes.
• Experience using eVA, the Commonwealth's eProcurement system.
• Certification as a Virginia Contracting Associate (VCA) and Virginia Contract Administration and Risk Management (VCARM) required within two years of hire.

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.