Administrative Support Specialist

Administrative Support Specialist

The Bureau of Law Enforcement of the Department of Alcoholic Beverage Control is seeking an Administrative Support Specialist in the Chesapeake VA Regional Office. This position is not a remote or hybrid position and will be located onsite at the Chesapeake Regional Office.

Areas of Responsibility:

• Interacts directly with the department's customers, both internal and external; is the first, and sometimes the only contact with such customers. Therefore, excellent communication skills and professionalism are essential in this position.
• Initiating and conducting examinations of applicants applying for ABC licenses; making recommendations for agent and director licensure approval.
• Determining which cases warrant further investigation.
• Imaging and indexing licensee and regional data.
• Entering data into agency systems; analyzing and correcting data in databases; ensuring banquet and retail applications are investigated, taxes and fees are processed and licensee files and criminal records are properly maintained.
• Additional responsibilities include other office assignments as necessary to effectively serve the public and the office.

Qualifications:

• Strong organizational skills.
• Proficient in typing and proofreading, grammar usage, punctuation, and composing & preparing effective internal and external correspondences.
• Ability to maintain electronic and hard copy records, file alphabetically, numerically and chronologically
• Ability to learn the policies and procedures of ABC law enforcement investigative programs, policies, and procedures; ability to exercise mature judgment and to make independent decisions in accordance with established policies and procedures.
• Experience answering a multi-line phone system, arithmetic/basic mathematical skills and bookkeeping practices is essential.
• Proficient in using computers and various software applications and databases (Microsoft Office: Excel, Word, PowerPoint, Publisher) and experience using office equipment (fax machine, scanners, printers, copiers, etc.) is needed.
• Demonstrated ability to interpret written material and to communicate effectively both orally and in writing.
• Strong interpersonal skills with bureau management and supervisors, applicants, corporate officials, attorneys, other law enforcement agencies and the general public
• Experience performing data entry and preparing investigative reports and presenting the contents verbally is also needed, maintain confidentiality.
• Compile and analyze pertinent information to distinguish between relevant and irrelevant information to arrive at logical conclusions.
• Excellent customer service, problem solving, time management skills and handling stressful situations are paramount.

Preferred Qualifications:

• High school diploma or equivalent.
• Knowledge of related enforcement investigative programs, policies and procedures; considerable knowledge of state and federal laws, regulations, and agency policies relative to corporations, partnerships, as it relates to ABC and ABC licensing.
• An Associate's degree or higher in business administration or administrative services or related field or equivalent combination of training and experience or 2 years previous administrative and/or clerical experience.

We offer:

• Excellent work/life balance
• Paid Time Off (PTO) earned every two weeks worked and 14 paid holidays
• Affordable healthcare with employer contributions
• Virginia Retirement System (VRS) benefits
• College Tuition Reimbursement program

Virginia ABC employees are covered under the Commonwealth's benefits package and VRS. However, authority employees are exempt from the Virginia Personnel Act and the Virginia Public Procurement Act. The Virginia Alcoholic Beverage Control Authority does not provide sponsorship. We are an equal opportunity employer without regard to sex, race, color, religion, national origin, age, sexual orientation, political affiliation, veteran status or disability. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. ABC will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. The selected candidate must pass a criminal background check. VA ABC is a Military-Friendly Employer, is V3 Certified, and embraces Diversity, Equity, and Inclusion.

All employment offers are contingent upon compliance with Form I-9 completion timeliness and confirmation of employment authorization by E-Verify and criminal history record checks are required prior to employment. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: DARS or call DARS at 800- 552-5019

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer