Director Of Finance And Operations

Director of Finance & Operations

VillageReach transforms health care delivery to reach everyone. We are driven by a vision of a world where each person has the health care needed to thrive. VillageReach's goal is to reduce inequities in access to quality primary health care for 350 million people by 2030. We work with governments, the private sector, partners and communities to build responsive primary health care systems that deliver health products, information and services to the most under-reached. As a locally driven and globally connected organization, VillageReach has offices in the Democratic Republic of Congo, Kenya, Malawi, Mozambique and the United States.

The Director of Finance & Operations will lead VillageReach's operations in DRC, including finance, accounting, logistics and human resources, administration and grant management functions in the DRC. Based in Kinshasa, this senior-level position is instrumental in ensuring sound financial management, efficient operational processes, and effective administrative oversight to support Villagereach programs. Reporting to the Country Director and working closely with VillageReach Headquarters in Seattle, and our regional hub in Nairobi, the Director will oversee all operations in DRC, including financial analysis and planning, budget and operations management, reporting, and compliance in a rapidly evolving landscape. The successful candidate will demonstrate high integrity, adaptability, and a proactive approach to managing risks and internal controls.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

Financial, Analysis and Management

• Oversee financial operations, including budget management, monthly reporting, payroll management & approval, and cash flow management, ensuring data accuracy with relevant accounting software.
• Conduct monthly budget vs. actual analyses for program managers and senior staff.
• Develop, adapt and maintain internal control systems to prevent fraud, promote accountability, and ensure compliance with VillageReach and donor standards.
• Lead the annual financial audit and conduct monthly internal audits to ensure compliance with policies and procedures.
• Provide monthly financial reports and insights on financial performance, trends, and risks to the senior management team (SMT).
• Preparation of Donor Financial Reports: ensure timely submission of all Donor Financial Reports in collaboration with the Country Director and the global operations team
• Audit preparedness: Oversee both internal and external audits, and manage the execution of corrective action plans following audit findings.
• Lead the conduct of cost-benefit analyses for significant procurement decisions, ensuring that expenditures are justified and aligned with organizational priorities.
• Treasury: Manage multiple bank accounts, project cash flow, and prepare monthly Cash Transfer Requests to HQ to ensure program funds are sufficient.
• Training & Staff Management: support the delivery and execution of training programs for finance and operations personnel within the country
• Monitor financial data and suggest solutions that optimize costs.
• Contribute to Establishing and updating in-country finance procedures to supplement global policies as needed.
• Closely monitors financial activities and advises the Country Director on financial performance of the office, issues with internal controls or financial management.
• Lead and review monthly accounting and balance sheet reconciliations are completed on a timely basis.

Administrative and Operational Management

• Oversee VillageReach assets such as vehicles, computers, and office equipment, maintaining accurate inventory records and accountability.
• Update and enforce policies and procedures in collaboration with the global operations team, maintaining alignment with organizational standards.
• Represent VillageReach at NGORA forums
• Ensure VillageReach meets all statutory obligations in the DRC.
• Manage VillageReach's registration with applicable authorities and ensure maintenance of required NGO licenses.
• Support DRC Board meetings and manage administrative aspects, in collaboration with the Country Director.
• Supervise service provider contracts and consultant agreements, ensuring compliance and performance standards.
• Oversee procurement processes, elaborating controls to ensure adherence to procurement guidelines.

Competencies:

VillageReach has ten (10) Organizational Competencies that describe how we work together and get things done that are grouped into three strategic areas of Achieving Great Results, Setting Direction and, Bringing Others With You. For a full description, please download our Organizational Competency document.

Achieving Great Results:

1. Risk Taking and Innovation

• Key Behaviors: Comfort with ambiguity, curiosity, adaptability, unconstrained and undeterred creativity, resourcefulness.

2. Business Judgement

• Key Behaviors: Getting to root causes, understanding environment, navigating complexity and ambiguity, entrepreneurial energy.

3. Building Strong Teams

• Key Behaviors: Trust in Subject Matter Experts (SME's); radical candor to resolve conflict, hold each other accountable as colleagues, focused on results, commitment to mission.

Setting Direction:

4. Compelling Communication

• Key Behaviors: Clear and evidence-based communication, audience adaptability, curious listener.

5. Resilient Self Leadership

• Key Behaviors: Self-aware, plan how one shows up, emotionally intelligent, use one's own agency and takes accountability.

6. Stewardship and Personal Alignment

• Key Behaviors: Take ownership, display ethical conduct, effective at resource management, alignment of personal objectives with organizational goals and mission, focus on continuous improvement and sustainability.

Bringing Others with You:

7. Influencing Leadership

• Key Behaviors: Cultivate trust, influences to make change, navigate the matrix structure.

8. Radical Partnership

• Key Behaviors: Share information and credit, address conflict, increase impact through collaboration, political and contextual awareness.

9. Cultivates a Growth Mindset

• Key Behaviors: Seek out diverse input, demonstrate flexibility in thinking and curiosity, embrace challenges, demonstrate persistence, seek learning opportunities.

10. Cultural Intelligence and Inclusion

• Key Behaviors: Continuous learning and ally-ship across cultural lines, challenge prejudice and bias, modeled in one's own behavior.