Senior Marketing Coordinator - Irvine, CA

Senior Marketing Coordinator

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Compensation Range (Southern California Only) Salary Range: $70,680.00 - $78,120.00 Anticipated Cost of Living Adjustment: $19,200.00 (COLA) Total Compensation Range: $89,880.00 - $97,320.00 (Salary + COLA) Employment Offer Contingent Upon Successful Completion of the Following: Verification of Work Authorization and Employment Eligibility Substance Abuse Screening Physical Exam (if applicable) Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description Reports to: Project Development Manager As a key contributor to regional growth efforts, the Senior Marketing Coordinator plays a lead role in the development of strategic proposals, qualifications, and marketing materials. This position independently manages pursuits and provides critical support on larger efforts, contributing to strategy sessions, content development, and interview preparation. In addition to procurement support, the Senior Marketing Coordinator collaborates with marketing and communications team members on content creation, event coordination, and external-facing campaigns. This role blends creativity, strategic thinking, and organization in a collaborative, deadline-driven environment.

Key Responsibilities Procurement & Proposal Support Lead and support the development of RFQs, RFPs, and interview presentations, which includes writing, editing, formatting, and organizing content in alignment with pursuit themes and client requirements. Participate in pursuit strategy sessions to understand proposal goals, win themes, and client hot buttons. Coordinate with project teams, estimators, and subject matter experts to gather technical input and translate it into clear, persuasive proposal content. Facilitate proposal review processes and manage timelines to ensure timely delivery of high-quality submittals. Organize and support interview rehearsals, including working with facilitators and presenters to ensure message alignment and visual consistency. Contribute to proposal innovation through new visual tools, creative content formats, or digital enhancements. Data Collection & Management Support the collection of jobsite data collections to maintain internal data system Maintain information management systems Analyze data of relevant industries and competitors Participate in market research Content Development Support content gathering by researching project details and coordinating with project teams. Participate in storyboarding sessions and contribute ideas for content themes and structure. Draft content such as project descriptions, staff bios, social media posts, and internal news stories. Assist in preparing award entries and marketing collateral by formatting content, proofreading, and ensuring brand consistency. Utilize AI tools to assist in generating draft language for review. Planning & Strategy Research and stay informed on regional market trends, competitor activity, and client priorities to inform campaign development and pursuit strategy. Contribute ideas during marketing and pursuit planning sessions by bringing forward relevant insights, benchmarking examples, or early-stage campaign concepts to support team goals. Brand & Identity Stewardship Ensure consistent use of enterprise identity across materials and touchpoints. Represent the firm professionally in external forums and committees. Employee Engagement Support internal communications efforts that spotlight employee achievements and regional milestones. Support jobsite communication and recognition requests when needed Marketing & Communications – External Develop marketing materials including brochures, qualification packages, info sheets, and visual displays tailored to target audiences. Perform project and jobsite photography, ensuring alignment with brand standards. Regional Events Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations.

Essential Duties Proposal Development: Strong writing, editing, and formatting skills to produce persuasive, deadline-driven qualifications and proposal materials. Organization & Time Management: Ability to manage multiple pursuits simultaneously while maintaining attention to detail and meeting deadlines. Collaboration: Works well with pursuit teams, technical staff, and marketing colleagues to gather input and align messaging. Communication: Clear and professional communicator capable of facilitating internal reviews, leading interviews prep, and translating technical input into compelling narratives. Creativity & Initiative: Proactively seeks ways to enhance proposals, presentations, and marketing materials with fresh visuals, storytelling techniques, or digital tools.