Part Time - Academic Advising & Career Services - Administrative Support Assista

Administrative Support Assistant

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department. The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referrals to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus. Typical duties include, but are not limited to:

• Front desk coverage
• Greeting visitors
• Answering the phone and managing office communications
• Scheduling appointments
• Assist with managing ACS office calendars
• Multi-tasking between on-going office projects and receptionist responsibilities
• Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors

Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft Office, particularly Microsoft Outlook, is preferred, but not required. This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters. Additional assistance may be requested during summer sessions/months.

Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience. Microsoft Teams and Outlook experience preferred. This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties. Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.