Fiscal Assistant (children & Youth Services)

Job Posting

Position Summary: The work involves typing, calculating, maintenance of files and records, and information gathering. This position requires knowledge of basic bookkeeping principles and practices. This job entails use of calculator, personal computer, copier, and fax skills. This position also requires good communication and organizational skills.

Position Responsibilities:

Essential Functions:

Federal IV-E Responsibilities:

- Develop and maintain an eligibility file for each child entering placement.

- Track all required documentation needed for eligibility file using a county case status control log.

- Log new placements in CMS with appropriate eligibility numeric code and start date.

- Review court documents to ensure compliance with eligibility guidelines.

- Log and file the Certificates of Approval (foster parents) and Certificates of Compliance (providers).

- Complete applications to request social security cards when citizenship is unverified.

- Send redeterminations to caseworkers to ensure status of each child is evaluated quarterly to confirm eligibility is still in effect.

- Receive ineligible list of children from DPW, print and complete redetermination form, and send to caseworker for completion.

- Run provider report to ensure Foster Parent approvals are current for children in placement.

- Run report from a list received monthly from DPW to check children without SS numbers.

- Contact caseworker and/or supervisor when critical documents are missing or incomplete.

- Review provider license/approval letters to determine whether placements meet IV-E eligibility.

- Complete applications to request birth certificates if caseworker cannot obtain one.

- Maintain current roster of medical access cards and process inquiries on status of eligibility of medical assistance.

- Assist Fiscal Technicians in other related duties.

- Maintain a working knowledge of all applicable regulations.

- Other duties as assigned.

Assists Fiscal Unit:

- Perform basic duties for fiscal staff upon approval of immediate supervisor.

- In the absence of the fiscal assistant responsible for accounts payable, back up to Payroll, and complete duties that will allow the agency to meet required deadlines.

- Performs related duties as requested and assigned.

- Enter contact information into the OCYF website.

- Serve as a back-up to process Placement Data and Subsequent Placement Data forms.

Minimum Educations and Experience:

- Two years of experience performing bookkeeping or clerical accounting work, or an associate degree in accounting or business administration including or supplemented by six credits in accounting, or any equivalent combination of experience and training.

Minimum Knowledge, Skills and Abilities:

- Working knowledge of modern office practices and equipment.

- Working knowledge of bookkeeping principles and practices.

- Ability to perform detailed work with written or numerical data and to make arithmetical calculations rapidly and accurately.

- Ability to apply established methods to financial transactions.

- Ability to establish and maintain working relationships.

- Attention to detail.

- Ability to handle stress.

Physical Demands:

- Work involves walking, talking, hearing, using hands to handle, feel objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee must occasionally lift and/or move up to 10 pounds a distance of fifteen (15) feet or less.

- Intense concentration; working at PC all day every day; ability to remain seated for extended periods of time.

Working Environment:

Normal office environment.