Administrative Support - Fleet Program / Office & Admin Specialist Sr

Administrative Support - Fleet Program

The Minnesota Department of Natural Resources, Operations Services Division is seeking to fill one (1) full-time Office & Administrative Specialist Senior position. This position exists to provide administrative assistance to the Operations Services Division's Fleet Unit. Overseeing the complex nature of the fleet program. Responsibilities include, but are not limited to:

• Provide work direction and train co-workers on specific tasks
• Monitor expenditures related to all fleet expenses
• Determine repair deadlines
• Prepare correspondence as needed without direction
• Maintain the fleet management system with correct data entry
• Create reports on fleet data
• Directing claims to Risk Management

This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.

Minimum Qualifications

• Ability to manage an office or work area by planning, organizing, administering, and directing the work of other employees.
• Skill in word processing sufficient to use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meeting, etc.
• Ability to create presentations, tables, charts, and/or graphs from word processing software.
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Skill in database management sufficient to develop tables and manipulate, retrieve, and analyze data.
• Ability to design and maintain recordkeeping systems.
• Ability to present information to diverse customers.

Preferred Qualifications

• Three (3) years' experience in an advanced administrative support role.
• Knowledge of automotive repair and procurement processes.
• Organizational skills to facilitate the creation of recording systems.
• Knowledge of the DNR's Operations Services Division's MR/Fleet Unit policies, practices, and procedures.
• Ability to interpret the DNR's administrative policies, procedures, and documents necessary to carry out the position's duties.

Additional Requirements

No driving duties are required. Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.