Administrative Support Specialist

Administrative Assistant

The role involves performing a variety of administrative functions including scheduling appointments, providing information to callers, and taking dictation. You will compose memos, transcribe notes, research, and create presentations. Generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports are key responsibilities. Additionally, you may assist in compiling and developing the annual budget, requiring familiarity with a variety of field concepts, practices, and procedures. Creative problem-solving and leadership are essential as you may direct and lead the work of others.

Responsibilities:

• Schedule appointments and provide information to callers.
• Take dictation and compose memos.
• Transcribe notes and research for presentations.
• Generate reports and handle multiple projects.
• Prepare and monitor invoices and expense reports.
• Assist in compiling and developing the annual budget.
• Direct and lead the work of others as needed.

Essential Skills:

• High school diploma with at least 7 years of relevant experience.
• Proficiency in Microsoft Office suite.
• Strong attention to detail and data entry skills.
• Customer service and administrative assistance experience.
• Experience with Outlook and Microsoft Excel.
• Capability in calendar management.

Additional Skills & Qualifications:

• College degree preferred.
• Strong analytic and quantitative skills.
• Ability to communicate effectively at all levels.
• Proven track record of delivering results.
• Excellent problem-solving skills.
• Strong verbal and written communication skills.
• Demonstrated experience engaging and influencing stakeholders.

Work Environment:

The position requires working from the office 5 days a week, with an 8-hour schedule provided. The work schedule is typically 9:30 AM to 6:00 PM, subject to change based on business needs. This is a 6-month contract with a potential extension, contingent on business needs. The contractor is not required to work during official holidays, and exceptions to office attendance may be possible with prior confirmation from team leadership.

Job Type & Location:

This is a Contract position based out of Seattle, WA.

Pay and Benefits:

The pay range for this position is $30.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline:

This position is anticipated to close on Nov 21, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.