Manager HR Payroll

Payroll Manager

Key Responsibilities:

1. Payroll Processing & Vendor Governance

• Oversee timely and accurate processing of monthly payroll in coordination with external payroll vendor partners.
• Ensure compliance with all statutory requirements (PF, ESI, PT, LWF, TDS, etc.) and internal controls.
• Perform payroll reconciliation checks and sign-offs before disbursement.
• Monitor SLAs and quality standards for payroll partners and ensure adherence to process accuracy, timelines, and audit readiness.

2. Payroll Input Management

• Review and validate payroll input data including new hires, exits, compensation changes, variable payouts, leave data, and benefits.
• Maintain accuracy and completeness of data received from HRIS, Time & Attendance systems, and business functions.

3. Cost Governance & JV Management

• Validate payroll cost allocations, cost center tagging, and GL mappings.
• Ensure correct journal entries (JVs) are reviewed and posted in the finance systems within defined timelines.
• Reconcile payroll-related accounts in coordination with the finance team.

4. Reporting & Analytics

• Prepare and publish regular payroll reports, including headcount costing, variance analysis, YTD payroll summaries, and statutory reports.
• Support payroll-related budgeting and forecasting processes.
• Provide inputs for internal and external audits, statutory filings, and compliance reports.

5. Process Improvement & Controls

• Drive standardization and automation of payroll processes to improve accuracy and efficiency.
• Define and monitor controls around payroll data governance, segregation of duties, and system security.
• Act as the custodian of payroll policy, SOPs, and risk registers related to payroll operations.

Key Requirements:

• Education: Graduate in Commerce / Accounting / HR; MBA/PGDM preferred.
• Experience: Minimum 8-10 years of experience in payroll operations, with at least 3 years in a managerial role.
• Technical Skills:
• Working knowledge of payroll processing systems (ADP, Ramco, Keka, Darwinbox, etc.)
• Strong understanding of Indian payroll laws and statutory compliance.
• Proficiency in Excel, payroll reporting, and financial reconciliations.
• ERP experience with finance systems (Oracle, SAP, etc.) is a must.

Desired Competencies:

• High attention to detail and data integrity
• Strong analytical and problem-solving skills
• Ability to manage external vendors and internal stakeholders
• Excellent communication and stakeholder engagement
• Confidentiality and ethical conduct in handling sensitive employee data