Assistant to the Executive Director – University Housing & Dining Services (UHDS) Are you a powerhouse of organization, discretion, and poise under pressure? The University of Vermont's University Housing & Dining Services (UHDS) is seeking an Assistant to the Executive Director — a pivotal role for an experienced professional who thrives in fast-paced, high-stakes environments. This is more than just a calendar-wrangling or inbox-triage job. We're looking for someone who has built a career supporting senior executives — someone who understands the nuances of executive leadership, anticipates needs before they're spoken, and can distinguish what truly requires attention from what can wait. Your judgment, sense of urgency, and ability to read the room will be essential. The ideal candidate will:
If you've spent your career supporting senior leaders, love a challenge, and want to work in a mission-driven environment with excellent benefits, this might be the perfect next step.
Bachelor's degree in a relevant field or an equivalent combination of education and 3 to 5 years of progressively responsible executive support experience in complex, fast-paced environments — preferably in higher education, healthcare, nonprofit leadership, or corporate executive offices.
Demonstrated ability to manage shifting priorities, navigate ambiguity, and maintain professionalism, discretion, and sound judgment in high-pressure situations.
Exceptional organizational and administrative skills, with a proven ability to manage complex calendars, multiple competing demands, and time-sensitive priorities with precision and follow-through.
Excellent written and verbal communication skills, with an emphasis on clarity, tone, and responsiveness across diverse audiences.
Strong attention to detail, with the ability to anticipate needs, troubleshoot problems, and ensure nothing falls through the cracks.
Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, Teams), and the ability to quickly adapt to new platforms (e.g., Drupal, Adobe Acrobat, Slate).
Commitment to multicultural humility, equity, and inclusion, with experience supporting inclusive practices in professional settings.
5 to 10 years of executive assistance experience
$26-$30/hour
Flexibility to work irregular hours, including evenings and weekends, to accommodate events and critical departmental needs
Special Conditions
Posting Details
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Open Date 10/02/2025
Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No
Job Location Burlington, Vermont, United States
Our Common Ground Statement
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM's mission and advancing Our Common Ground values through the execution of their job duties.
Position Information
Position Title Univ Ops Administration OC3 N
Posting Number S5768PO
Department University Housing & Dining Se/30452
Position Number 00027412
Percent of Full-Time 1.0
Standard Hours at 1.0 FTE 37.5
Term (months per year) 12
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Documents Needed to Apply
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents