Facility Management Supervisor – Soft Services

Facility Management Supervisor – Soft Services

Vattenfall is one of Europe's largest producers and retailers of electricity and heat. Our main markets are Sweden, Germany, the Netherlands, Denmark, and the United Kingdom. Within the Vattenfall Group, there are approximately 20,000 employees. We have electrified industries, delivered energy to homes, and transformed existence through innovation for over a hundred years. We now want to make it possible to live fossil-free and we are driving the transition to a sustainable energy system.

About the Role

We are now looking for two Facility Management Supervisors within Soft Services for the northern and central regions of our organization Real Estate and Facility Management!

Real Estate & Facility Management is a Shared Service organization responsible for Vattenfall Norden's leased and owned office buildings, as well as all services needed for the operation of the facilities and office environments. This includes responsibility for rental contracts, external and internal maintenance of the properties, and office services ranging from security, reception, housekeeping, office supplies, coffee and fruit, mail handling, document archiving, exchange, furniture, and interior design.

As a Facility Management Supervisor for Soft Services, you will be responsible for the daily management and service operations within the activity services and cleaning of our facilities and offices through active leadership. You will drive improvements for all establishments assigned to the properties and be responsible for the operation and follow-up of OPI/KPI and operational budget.

Your duties include:

• Managing and following up on the operations with the help of facility management service providers including case management and operational meetings.
• Addressing deficiencies in the service.
• Participate in and propose and evaluate operational improvements.
• Work towards consensus between service providers and our organization.
• Actively work on well-being within the organization and in the relationship with our service providers.
• Responsible for creating and following up on the operational budget for housekeeping and activity services.
• Invoice and case management in IT system.
• Coordination responsibility for our offices in Luleå and Umeå or Motala and Uppsala.

Requirements

We are looking for someone who has:

• Relevant education in Facility Management or equivalent experience in delivering Facility Management services.
• Several years of experience in a similar role within the operation of and service delivery to commercial properties.
• IT and system knowledge with practical experience in MS Office, invoice management systems, and case management systems within facility management or similar activities.
• Knowledge of occupational health and safety legislation and experience in working with preventive measures for a safe working environment.
• Experience in managing, supervising, and following up on service providers for housekeeping, office services, and property maintenance.
• Driving license class B.
• Very good knowledge of Swedish and English.

It is advantageous if you also have:

• Education in and practical experience of working with housekeeping standard INSTA800.
• Practical experience of working on continuous improvements of office and activity-supporting services in large workplaces.
• Experience of delivering activity-supporting services within manufacturing or process industry.
• Experience as a coordination responsibility for work environment.
• Experience as a safety representative.
• Experience in purchasing services.
• Education and practical experience as a project or assignment leader.
• Experience in a leading role.
• Professional experience in operational practical work in housekeeping, customer service, or hospitality.

We are looking for someone who, with the use of IT and service providers and with a proactive working method, can deliver office services to ensure a good and safe working environment for our employees in northern and central Sweden over time. You have relevant education and experience in delivering office services at a level that, in addition to managing our current service delivery, you can also contribute to the development of these services.

Being able to create good personal and effective work relationships with our service providers and colleagues is extremely important to manage the service delivery in such a large geographical area. You are responsible for certain work environment issues, conduct operational meetings with our service providers, and hold house meetings with our tenants. You must therefore be service-oriented and good at communication and administration.

In addition to being able to shape the future of the smart energy community, we offer you a developing and varied job with many contact points. For us at Vattenfall, it is important that work and private life have a good balance, which is why we offer flexibility in work and the possibility to work from home when needed. We also have many other employee benefits such as reduced working hours, favorable pension agreements, parental leave supplements, and more.

The position is located in Luleå, Umeå, Storuman, Linköping, Motala, Norrköping, or Solna. Since we own and rent properties throughout the country, the job entails many service trips by car and/or train within the region. Applicants must not only accept this but also find it enjoyable to be able to thrive with the job in the long term.

For more information about the position in central Sweden, contact recruiting manager Erik Westberg, erik.westberg@vattenfall.com. For questions about the position in northern Sweden, contact recruiting manager John Hamberg, john.hamberg@vattenfall.com. For questions about the recruitment process, contact recruiter Jennifer Wikström, jennifer.wikstroem@vattenfall.com.

Union representatives are Rolf Ohlsson (Akademikerna), Christer Gustafsson (Ledarna), Juha Siipilehto (SEKO), and Anders Bohlin (Unionen). You can reach all of them via Vattenfall’s switchboard, 08 739 50 00.

We welcome your application by October 12, 2025. We do not accept personal letters in the application. You apply quickly and easily by answering selection questions and attaching your CV. We only accept applications through our website.

At Vattenfall, we value being active, positive, open, and safety-conscious. We are looking for employees who share our vision and can contribute to strengthening our company culture. We are convinced that diversity contributes to building a more profitable and attractive company and strive to be good role models when it comes to diversity. Vattenfall works actively to ensure that all employees have the same opportunities and rights regardless of age, ethnic or cultural background, gender, religion/belief, sexual orientation, or functional variation.