HR Coordinator

HR Coordinator

Are you looking for a fulfilling career with a successful company that is growing and profitable? At Vanguard Truck Centers we invest in our people and recognize that our employees are our greatest assets. We are seeking talent that is driven with a great attitude, has a desire for success, team-oriented and are ultimate leaders.

Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.

Values: To protect our integrity first; to promote ingenuity and challenge everything; to develop people; to pursue excellence.

Our strength is in our people and teamwork. Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country. Vanguard Truck Centers is a successful company that is growing and profitable!

Employee Benefits

• Front line manager for employees to aid in benefit enrollment, questions, knowledge and guidance surrounding available benefits.
• Encourage employees to attend webinars put on by providers (401k, Wellness).
• Provide employees on LOA with benefit premium agreements and follow through on collecting arrears to be reported to Corporate HR.
• Complete FMLA/STD/LTD paperwork and submits to appropriate agency.
• Assist employees with Qualifying Life Events.
• Complete and submit Unemployment Claims providing necessary backup documentation and participate in phone hearing if applicable.

Recruiting

• Liaison between Managers and Recruiting Director for open positions.

Onboarding

• Create Offer Letters for new employees and route to applicable signors.
• Initiate Background and Drug Screens for new candidates.
• Orientation for all new employees – provide benefit packet, payroll calendar, go over login info for various systems etc.
• Ensure Paycom Checklists are completed for all new employees.
• Conduct 30-day New Hire check-in to ensure effective onboarding process.

Compliance

• Maintain up-to-date information on the various work-related issues such as ADA, FMLA, OSHA, FLSA etc.
• Ensure all posters and applications are compliant as dictated by state and federal law.
• Routinely perform Compliance Audits as directed by Corporate.
• Ensure employee policies and procedures are being adhered to.

Safety

• Ensure accident reports are completed and submitted in a timely manner.
• Ensure OSHA logs are posted in February and submitted as necessary and State Workers' Compensation Official Notices are posted each year.
• Work closely with Safety Leads to ensure timely compliance of duties.
• Attend all Safety meetings and forward meeting notes to Corporate HR monthly.

Employee Compensation

• Ensure standard payroll processes are set up for each location in the region for payroll processing and streamline where possible.
• Communicate to managers (current and new) the importance of getting correct and complete timesheets, hours, termination notices (PAFs) to HR in a timely manner, to reduce errors in payroll and ensure it meets the deadlines.
• Work closely with the Payroll Manager to keep payroll records up to date with current salaries and make sure payroll amounts are accurate.
• Maintain updated records on advances, sick/personal/vacation time earned and used.
• Keep payroll employee deductions accurate and make all necessary changes in a timely manner.
• Add, terminate, inactivate for leave of absence employees in the payroll system ensuring appropriate changes were made by the outside payroll-processing vendor and sent to Corporate HR for tracking.
• Execute merit increase process locally.

Training

• Collaborate with Corporate to identify training opportunities.
• Consistently follow up on results of training initiatives and report to Corporate.

Employee Engagement

• Track Top 3 Focus Areas from the Job Satisfaction Survey and summarize to Department Leaders in the Region.
• Assist the GM and Branch Managers in planning and conducting either Town Halls, Department Manager Meetings or employee appreciation luncheons.

Performance Management

• Meet regularly with Executive Management (GMs, Branch Managers and Department Managers) to provide proactive support to the business operations.
• Help managers with their development learning plans, as an outcome of completing the Leadership Development courses and other training.
• Participate in high priority performance reviews as needed.
• Track completion of performance reviews & note under performance.
• Archive all performance reviews & ensure sufficient documentation for involuntary terminations.

HR Generalist

• Consistently work on improving the Top 3 Survey focus areas and track progress.
• Develop Action plan with GM to address for the region and share results with Corporate HR to roll up for the company.

Employee Relations

• Assist with all local HR complaints/problems, keeping Corporate HR informed of any potential exposure to lawsuit/EEOC charge.

Administrative

• Organize and maintain regional personnel files.
• Assist with title work as needed.
• File W/C claims & general insurance claims and report progress to Corporate HR.
• Track and order office supplies.
• Process Employment Verifications.
• Notarize documents such as MCO's, titles, Power of Attorneys, etc.
• Point of contact for Cleaning/Janitorial staff.
• Organize and prepare office for Leadership meetings, Training, Conferences etc.
• Customer Service/Phone Attendant as needed.
• Support for Managers as needed.
• Assist with projects as needed.

Accounting

• Shared Services liaison, provide local support for Accounting / Shared Services department
• Train/assist Accounting employees with remaining job duties. I.E. Flooring payoffs, post funding notices, bill deals, schedule clean up, bank reconciliations, FET, AR issues, order office supplies, etc.

Qualifications

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Licenses, Certifications, Registrations

Valid driver's license

Benefits

• Competitive salary
• 401k with employer match (after 3 months of employment)
• Medical, dental, and vision insurance
• Employer paid STD and Basic life
• Optional life and LTD
• Flexible Spending Account
• PTO – Paid Time Off program
• Career Advancement Opportunities

Background screening is a mandatory pre-requisite for employment consideration. Vanguard Truck Centers afford equal employment opportunity to all qualified employees and applicants for employment and will prohibit discrimination because of race, color, sex, religion, nation of origin, age, handicap or veteran status.