Disbursement Services Specialist II

Disbursement Accounting Specialist

Under general supervision, ensures stakeholders receive the best service possible through a variety of general and specialized disbursement accounting activities to include processing and approval of invoices and reimbursements to assure timely payment and accurate accounting treatment.

Responsibilities

Performs accounting and clerical work involved in the Accounts Payable function. Accurately and timely processes invoices to ensure proper matching of purchases and receiving documents, proper distribution to general ledger expense accounts, according to the Texas Prompt Payment Law. Requires organizing and tracking workload using department prescribed processes. Assist financial service centers, faculty and staff on financial administrative matters related to responsibilities and business processes of Disbursement Services. Review, analyze and process transactions to provide technical information and instruction to personnel regarding procedures or methods and fiscal controls in processing disbursements. Accurately explain policies and procedures to enhance customer service satisfaction. Assists management with reporting, analysis and monitoring of daily activity, statistics, and workflow management. Responds to questions and meets deadlines for data processing, financial requirements, and transfers of funds. Special assignments may include but not limited to: Accurately process invoices using 3-way PO match to autopay, process credit memos and discounts where applicable. Scanning and distribution of invoices using Perceptive Content. Release or review and approval of payment requests and employee reimbursements. Assist with travel approvals and direct billing. Assist with compiling supporting documentation to reconcile charges. Review, correct entries, and prepare reconciling journal entries to include credit card journals. Manage or serves as back up for Disbursement Services inboxes and answers main line. Performs all other duties as assigned.

Qualifications

Strong multi-tasking and organizational skills. Detail oriented. Attention to detail, accuracy and excellent customer service. Ability to be dependable and flexible to meet deadlines. Ability to maintain confidentiality. Proficiency in Microsoft Office Suite, intermediate skill in Excel. Proficiency in applicable financial software programs.

Education:

• Bachelor's Degree required.

Experience:

• Four (4) years of experience in governmental or commercial accounting required. Experience can substitute for the degree on a one for one basis.