Coordinator, Student Services

Coordinator, Student Services

Hiring Department: Intercollegiate Athletics

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Earliest Start Date: Sep 26, 2025

Location: UT Main Campus

Job Details: Additional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular on-site hours.

Purpose: Provide oversight and assist with the coordination and operations of Student Services programs and facilities. Provide administrative support to the Executive Senior Associate Athletics Director, Student Services and 4EVER TEXAS.

Responsibilities:

• Manage the day-to-day operations of the academic resource program, including ordering and distribution of course materials and laptops. Maintain inventory and ensure timely availability of resources.
• Serve as liaison with the Business Office to ensure compliance with policies and procedures and to maintain accurate records. Manage expenditures, including processing payment requests, submission of relevant forms, coordinating access to credit cards, and reconciliation of accounts.
• Oversee access to the UFCU Student-Athlete Academic Center access, including assisting visitors, coordinating proxy access, and hiring, training and supervising part-time monitors. Assist with facilitating connections between student-athletes and tutors/mentors to maintain structure and reliable daily operations within the center.
• Oversee administrative operations of the UFCU Student-Athlete Academic Center, including, but not limited to, managing conference room schedules, mailing needs/coordination, and maintaining office supplies. Coordinate minor facilities updates, improvements, and assure overall cleanliness and safety within UFCU Academic Center.
• Assist Executive Senior Associate Athletics Director, Student Services and 4EVER TEXAS staff with calendar management and scheduling of meetings. Schedule and coordinate Student Services staff meetings and assist with developing meeting agendas. Distribute meeting materials and follow up on action items, as assigned.
• Assist in coordinating and supporting the planning, logistics and execution of Student Services and 4EVER TEXAS events, including New Student and Mid-Year Orientation, Graduation Celebration, Career Fair and Student Athlete Development events.
• Troubleshoot basic technical problems that include student-athlete laptops, UFCU Academic Center printers, online textbook book issues, and other technological issues that may arise.
• Other duties in assigned. Drive a UT or rental vehicle on and off campus.
• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website.

Required Qualifications

Bachelor's degree in business administration, education, sports management or related field. Minimum of two years of experience providing administrative or operations support within an intercollegiate athletics or higher education program. Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint). Experience with scheduling tools and database systems. Excellent organizational and time management skills, with attention to detail and accuracy. Demonstrated excellent interpersonal and communication skills to enhance interaction with student-athletes, peers, alumni, administrative personnel, and the community. Demonstrated exceptional character traits in integrity and fairness. Demonstrated commitment to The University of Texas Intercollegiate Athletics Core Values: Integrity, Excellence, Teamwork, Community Engagement, Creativity, Accountability and Loyalty. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience processing financial transactions, including expenses. Experience using Concur and/or ARMS.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity.

Required Materials:

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c