Accounting Technician, Business And Technology Services, Moody College Of Communications

Accounting Technician

The Accounting Technician provides key administrative support as part of the Business Services team in the Moody College of Communication. This position requires the use of initiative and judgment, as well as accounting expertise coupled with strong customer service skills and time management. This position serves as a member of a team of business professionals supporting a wide range of academic and administrative departments, along with centers and institutes across the College.

Responsibilities

• Act as the central processor for all Moody College of Communication travel requests and reimbursements. Process travel requests and reimbursement vouchers with appropriate documentation in a timely manner with minimal errors. Track documents through all stages of receiving, processing, and filing. Ensure departments and units comply with Moody College of Communication and University policies and procedures and State and Federal regulations. Research, evaluate and resolve payment issues and inquiries, as needed. Provide consistent, timely and reliable communications via email or other mediums.
• Act as a backup reviewer and approver for the Business Services Office. Review/reconcile web-based billings and charges. Review and approve documents and vouchers (including procurement cards, office supply orders, entertainment, travel, etc.). Ensure departments and units comply with Moody College of Communication and University policies and procedures and State and Federal regulations and provides feedback on incorrect document processing.
• Act as a backup processor for departments and CIPS as needed. Process payment and reimbursement vouchers with appropriate documentation in a timely manner with minimal errors. Prepare purchase orders, payment vouchers, travel vouchers, and other accounting documents using DEFINE and web-based systems. Process and audit for final approval Purchase Orders, RTAs, and other pre-payment type of accounting documents. Track documents through all stages of receiving, reconciling, and filing. Process payment vouchers in a timely manner according to the State's Prompt Payment Act.
• Ensure departments and units comply with Moody College of Communication and University policy and procedures and provide consistent, timely, and reliable communications via email or other mediums to the Dean's Office, departments, CIPS, vendors, etc.
• Process account transfers and correction of charges as directed.
• Other related functions as assigned.

Required Qualifications

• College-level course work or training in business management, accounting, or bookkeeping.
• Four years of business management, accounting, or bookkeeping experience.
• Knowledge of Microsoft Office Suite.
• Demonstrated commitment to providing excellent customer service and previous experience in a customer-oriented environment.
• Professional verbal and written communication.
• Demonstrated attention to detail and ability to multitask in an environment with frequent interruptions.
• Basic knowledge of MS Suite (Word, Excel) and use of a computer, printer, and fax machine.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than four years of business management, accounting, or bookkeeping experience.
• More than three years of experience with University of Texas travel reimbursements and all other travel policies and procedures.
• Demonstrated experience with the University of Texas payment processing, financial systems, and accounting procedures.
• Knowledge of the University's procurement, payment, and audit processes. Proficiency in the Request System, Point Plus, UT Market, DEFINE, MS Suite.

Salary Range

$42,000 + depending on qualifications

Working Shift

Monday – Friday, flexible between 7AM – 6PM.

Hybrid work arrangements are available, subject to continued administrative approval and business needs. Occasional overtime required based on business need.

Working Conditions

This position will work in a shared office environment with standard office conditions and require repetitive use of a keyboard at a workstation.

Final candidate will be required to pass a background check prior to starting employment. UT Austin is a tobacco-free campus.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

The university offers an impressive benefits package including, but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Optional Vision, Dental, Life, and Disability insurance options. Generous paid vacation, sick time, and holidays. Teachers Retirement System of Texas, a defined benefit retirement plan. Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b). Flexible spending account options for medical and childcare expenses. Staff tuition assistance once eligible. Expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums. Free rides on all UT Shuttle and Austin CapMetro buses.

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be