Sr. Business Support And Events Coordinator

Mountain Area Leadership Support And Events Coordinator

General Purpose The Milk Marketing Administrative Support and Events Coordinator provides essential support to the Mountain Area leadership team by managing administrative tasks, coordinating internal meetings and events, and assisting with business operations. This role is ideal for a detail-oriented, proactive individual looking to grow in a fast-paced, professional environment. You'll gain exposure to executive-level operations, cross-functional collaboration, and strategic event planning while contributing to the seamless execution of organizational initiatives.

Job Duties And Responsibilities

Administrative and Leadership Support

• Manage calendars, schedule meetings, and coordinate travel logistics for the Mountain Area leadership team
• Prepare meeting materials, develop agendas, and follow-up documentation as directed by senior management
• Assist with expense reporting and budget tracking
• Maintain organized and accurate records, databases, and internal systems to support operational transparency and efficiency
• Draft, format, and edit communications, reports, and presentations as directed by senior management, reflecting professionalism and strategic messaging for internal and external audiences

Event Coordination

• Plan and execute meetings, conferences and other events across the Mountain Area
• Oversee all logistical components, including venue selection, catering arrangements, transportation coordination, and audio/visual needs
• Manage event budgets, vendor contracts, and timelines to ensure cost-effective and timely execution
• Prepare and distribute meeting announcements, maintain attendee lists, and prepare event materials
• Serve as the primary onsite contact during events, proactively resolving issues and ensuring a seamless experience for all participants
• Utilize event management platforms and digital tools to streamline planning

Business Operations Support

• Organize and maintain business-critical documents, reports, and operational data to ensure accessibility and accuracy
• Collect, analyze, and interpret data from multiple internal and external sources to support decision-making and performance tracking
• Maintain and enhance reporting tools; ensuring data accuracy and consistency
• Support automation of reporting processes to improve operation efficiencies and reduce manual workload
• Collaborate with cross-functional teams to advance and support ongoing projects
• Document workflows and procedures; identifying and implementing process improvements to optimize team performance
• Provide broad support for Mountain Area operations as directed by senior management, demonstrating self-initiative and a commitment to improved efficiencies and enhancement of the performance and professional representation of the Mountain Area
• Perform additional duties as assigned to meet evolving organizational needs; this description reflects the general scope of responsibilities but is not exhaustive

Education and Experience

Bachelor's degree in business administration, Communications, Hospitality, or related field

Minimum of 2 years of professional experience in administrative support, event coordination, and/or business operations

Experience in project management and continuous improvement initiatives

Skills and Competencies

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Experience utilizing reporting platforms (PowerBI)

Strong written and verbal communication skills

Excellent organizational and time-management abilities

Ability to manage multiple tasks and meet deadlines

Professional demeanor and strong interpersonal skills

High attention to detail and commitment to accuracy

Willingness to learn and take initiative

Must be willing to travel as...