Sr Admin Support - CHPS

Sr Admin Support - CHPS

Salary: $46,080.00 - $54,212.00 Annually Job Type: FT Nonexempt Salaried Staff Location: 800 W University Parkway, Orem Division: VP Academic Affairs

Join Utah Valley University's College of Health & Public Service (CHPS) as the trusted right hand to the Dean. This role is ideal for someone who thrives in a dynamic, people-centered environment where every day brings new opportunities to make an impact. As the Senior Administrative Support professional, you'll play a central role in supporting collegewide initiatives, coordinating key events, and ensuring the smooth operation of the Dean's Office. You'll enjoy a collaborative culture, meaningful work that directly supports students and faculty, and the opportunity to build relationships across departments. If you are detail-oriented, proactive, and passionate about helping an organization run at its best, this position offers both challenge and fulfillment. With strong professional growth opportunities and the chance to contribute to a vibrant and mission-driven college, this is an excellent role for someone looking to advance their administrative career in higher education.

Summary of Responsibilities

• Performs advanced and confidential administrative support duties, including composing routine correspondence, agendas, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas. Maintains confidentiality at all times. Communicates department policies and procedures. Functions as a liaison between faculty, staff, and the Dean as necessary. Maintains Dean's calendar. Organizes meetings, schedules rooms, attends as appropriate, and keeps accurate minutes. Schedules the dean's conference room. Oversees and assists in the coordination of the master calendar of events.

• Manages the administrative functions of the Dean's office suite. Organizes training for administrative assistants. Works closely with the event coordinator and committees to help facilitate special campus functions and events, including commencement and convocation. Arranges catering as needed or requested. Manages Dean's Award of Excellence and Scholarship awards processes, which include distributing nomination requests and communicating with award recipients. Administers the scholarship process for the college. Distributes Dean's List Letters. Coordinates Dean's office financial activities, including reconciling expenditures to include procurement cards, tracks, and monitors budget transactions for events, as assigned.

• Establishes, updates, and maintains files, inventories, ordering, receiving, billing, and distributing. Submits invoices for payment. Coordinates travel itinerary and expenses for the Dean. Schedules and maintains calendars for the Dean and Associate Deans. Assists the Dean with email and college-wide communications. Handles incoming calls and walk-in traffic. Monitors mail and college email account. Maintains the documentation system and conference room calendar.

• Other duties as assigned

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree and one year of experience related to the Summary of Duties, or an associate's degree and three years of experience related to the Summary of Duties, or any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge • Knowledge of office methods, techniques, practices, and procedures. • Knowledge of the use of computers and computer software applications, including word processing, spreadsheets, Outlook e-mail, databases, and presentations. • Knowledge and experience with office management and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.

Skills • Skills in the preparation and interpretation of reports, charts, graphs, and tables, if applicable. • Strong interpersonal, problem-solving, and decision-making skills. • Skills in organization and event planning. • Skills in multitasking and complex activities. • Skills in maintaining confidentiality.

Abilities • Ability to perform a variety of administrative support and confidential duties with minimum supervision. • Ability to follow oral and written procedures and instructions. • Ability to communicate effectively, orally and in writing. • Ability to meet and work with people of diverse backgrounds. • Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions (as assigned). • Ability to coordinate a variety of responsibilities in an urgent and timely manner. • Ability to work with people of diverse backgrounds.