Operations And Program Assistant

Operations And Program Assistant

The Stephen R. Covey Leadership Center is seeking a highly organized, proactive, and relationship-focused Operations and Program Assistant to support the execution of core leadership initiatives across Utah State University. This role manages essential logistical, financial, and administrative functions that enable our programs to operate effectively. Additionally, the assistant will serve as a support resource and community-builder for our team of student workers.

Responsibilities

Financial and Budget Management

• Help manage center fiscal tracking, budgeting, and expense processing.
• Process receipts, reimbursements, and purchasing documentation.
• Maintain accurate expenditure records for events, materials, and programs.

Logistics and Event Coordination

• Reserve rooms and event spaces across campus.
• Coordinate production and printing with Aggie Print and external vendors.
• Help oversee logistics for leadership trips including Washington D.C., Fiji, and Europe.
• Partner with the Huntsman Recruiting Office to plan and execute logistics of Emerging Leaders Conferences.
• Coordinate with K-12 faculty and partners for statewide leadership events.
• Purchase weekly program supplies such as snacks, materials, and marketing assets.
• Support the execution of programs through onsite preparation and coordination.

Administrative and Data Management

• Maintain Salesforce records including event tracking, impact metrics, and data accuracy.
• Support scheduling, communication workflows, and operational documentation.
• Ensure systems and reporting processes are consistent and reliable.

Team Support and Community Building

• Build strong relationships with student employees and support them in their roles.
• Foster a high-trust, service-oriented, inclusive environment.
• Assist students employees with operational needs, coordination, and problem-solving.

Qualifications

Minimum Qualifications

• Reliable, professional, and highly organized.
• Strong communication and interpersonal skills.
• Ability to manage multiple projects simultaneously.

Preferred Qualifications

• Experience in event planning or operational coordination.
• Familiarity with Salesforce, Canva, AggiePrint, or USU campus systems.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.

Advertised Salary Based on Experience

ADA Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

We believe that...

For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law.