Guest Services Event Coordinator

Guest Services Event Coordinator

Salary: $42,000.00 - $46,000.00 Annually Location: Cedar City, UT Job Type: Full-time Staff Division: President's Office Closing: 2/20/2026 11:59 PM Mountain FLSA: Non-Exempt

Position Summary: Guest Services Event Coordinator oversee the day-to-day scheduling and coordination of events in the Hunter Alumni Center. This position is also responsible for the scheduling, contracting and coordination of SUU athletic camps, and other summer camps and conferences held at SUU mostly during the summer months. This includes coordination of meeting rooms, grounds, housing and billing for these camps. This position interfaces with key campus individuals as part of a larger event management team. This includes ongoing communication with students, faculty, staff, outside clients and community members and organizations. S/he will assist in the oversight of student employee coordinators and house manager, including overseeing the student work schedule in the Hunter Alumni Center. In addition, will work closely with the building manager to ensure a high standard of building maintenance to give each guest an elevated experience while in this facility. This position is responsible for customer billing for Guest Services, including Facilities Use Agreements, estimates/invoices, and collecting insurance documentation. They will also work with other offices on campus to track and record these payments. This individual will work directly with the Manager of Guest Services and a team of student employees ensuring a professional demeanor and excellent customer service to all visitors and guests.

Essential Functions:

1. Responsible for the oversight and implementation of daily events in the Hunter Alumni Center. This includes making sure the walkways, building and rooms are ready for guests.
2. Oversight of event agreements, insurance, and Guest Services billing. Facilities Use Agreements, estimates/invoices, and collecting insurance documentation.
3. Scheduling and coordination of SUU athletic camps, and other summer camps on campus. Including, but not limited to, working with SUU Housing in scheduling housing for camps, generating contracts, invoicing and collecting insurance documentation.
4. Work directly with Facilities Management teams and others to ensure open communication with event execution.
5. Assist Guest Services manager in the hiring, training and supervising of student employees.
6. May require limited after hours work if an event needs additional oversight. This is very rare and would be in exchange of equal hours worked during the regular workday.
7. Other duties and responsibilities may be assigned as needed to ensure the success of events and the guest experience at Southern Utah University.

Education & Experience:

Minimum Qualifications:

• High School or GED.
• May consider relevant experience with a proven strong work history in event management and customer service.
• Demonstrated verbal and written communication skills, with an ability to communicate professionally and effectively face-to-face, by phone, and via written communication over email.
• Strong work ethic and good time management skills.
• Must be motivated and a self-starter. Ability and willingness to work independently and with a team.
• Possess a high degree of attention to detail and be well organized and efficient, while managing multiple projects, often with short deadlines.
• Fluent knowledge of Microsoft and Google software platforms. Basic knowledge of Quickbooks is a plus.
• Ability to learn other campus computer applications (Banner, Quickbooks, and Ad Astra or most current scheduling software.)
• Supervisory experience.
• Ability to take direction.
• Ability to maintain confidentiality.

Preferred Qualifications:

• Bachelor's degree preferred.

Supplemental Information:

Documents needed to apply:

• Resume/Curriculum Vitae
• Cover Letter
• Contact information for at least three professional references

Position is contingent on funding.

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.

In accordance with Utah State Code 53A-3-410, appointment to this position is contingent upon the successful passing of a background check.

To apply, please visit https://apptrkr.com/6911475 jeid-9c4a87ab20a9584b8e42d80c68465724