Division Support Admin

Division Administrative Support

The Department of Neurology is seeking a Division Administrative Support professional to provide administrative support to Neurology divisions, including coordinating meetings and activities, supporting program operations, assisting with day-to-day administrative needs, and ensuring division-level processes align with departmental policies and procedures. This role also coordinates and manages the department's weekly Grand Rounds program, including scheduling and supporting guest speakers, managing related administrative logistics, coordinating with CME to ensure accreditation requirements are met, saving and archiving session recordings, and coordinating weekly Grand Rounds breakfasts. In addition, the position provides audiovisual setup and technical support for monthly faculty meetings. This is a hybrid role with the opportunity for remote work.

Responsibilities include:

• Providing administrative support to Neurology divisions, including coordination of meetings, programs, and day-to-day operational support.
• Developing and implementing program goals and objectives in alignment with departmental priorities.
• Performing procurement for assigned programs and activities, including monitoring and tracking related expenditures.
• Advising faculty, staff, students, and other stakeholders regarding program policies, goals, and related administrative or technical issues.
• Preparing reports, financial statements, and records on program status and progress for management and external stakeholders, as applicable.
• Performing general administrative and office duties such as preparing correspondence, ordering supplies, and processing mail.
• Processing and reconciling accounts for departmental purchases and employee travel reimbursements.
• Performing other administrative specialist duties in support of the mission and function of the department, as required.
• Supporting meeting coordination, including scheduling, maintaining professional memberships, and reviewing and distributing correspondence.
• Coordinating schedules for faculty and educational programs, including residents and medical students.
• Coordinating and managing the department's weekly Grand Rounds program, including guest speaker scheduling, CME coordination, session logistics, recording retention, and weekly breakfast coordination.
• Providing audiovisual setup and technical support for both the weekly Grand Rounds program and monthly faculty meetings.

Minimum qualifications include equivalency statements and various job levels based on education and experience.