Office Support Specialist

Job Title

Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.

Who We Are: GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.

Responsibilities

Summary This position performs standard and routine accounting, human resources, payroll, inventory control and general office activities for a facility. Assignments generally involve work of a confidential nature and require a general knowledge of the practices and procedures of the function. Primary Duties and Responsibilities:

• Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management.
• Serves as accounting clerk handling daily accounting and month-end closing activities.
• Assists with preparing and tracking monthly and annual budgets and forecasts.
• Maintains payment card (P-Card) system transactions.
• Coordinates subsistence and resident savings and banking accounting including calculations of funds that are due collection of funds, data entry, bank deposits, fund disbursement, account maintenance, and account reconciliation.
• Assists in the hiring process by placing newspaper ads, posting openings with Department of Labor (DOL) and other local workforce agencies.
• Ensures completeness of applications and schedules interviews as needed.
• Conducts reference and background checks as required by contracts after a job offer is made.
• Processes all personnel paperwork and issues new employee identification cards.
• Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits.
• Edits for discrepancies and prepares punch detail report for final processing of payroll to meet bi-weekly payroll deadline and ensure employees are paid accurately.
• Maintains facility personnel files for all current employees.
• Assists all staff and supervisors in understanding policies and procedures described in the Company's Employee Handbook.
• Maintains a staffing roster to ensure accurate employee count and track employee vacancies.
• Has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation.
• Types and proofs correspondence and reports which may include formal and informal disciplinary action reports for both residents and employees or monthly and quarterly facility reports.
• Receives, opens and dates stamp incoming mail. Distributes mail within one hour of receipt so that time-limited documents can be acted upon immediately.
• Provides pick-up and delivery service for office supplies, if requested to ensure continuity of operations is maintained.
• Assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director.
• Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a "need to know" basis.
• Completes in-service training to meet the requirements for continued professional self-development.
• Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team.
• Records the minutes, types them, and distribute to appropriate persons.
• May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly.
• Performs other duties as assigned.

Qualifications

Minimum Requirements:

• High school diploma or equivalent required.
• Associate's degree or certification from a business school or college education preferred.
• Three (3) years of general office, bookkeeping or accounts payable experience.
• Familiarization with general accounting principles, fiscal budget control procedures and computerized accounting.
• Ability to handle a variety of simple tasks that are routine in nature, while keeping work flowing in an orderly manner.
• Ability to express thoughts logically, in English, in both written and verbal form.
• Ability to use computers and the typical software used by the facility.

The GEO Group is an equal opportunity employer. Geo will recruit, hire, train, promote, and ensure that all other personnel actions are administered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, genetics, protected veteran status, or other category protected by law. As a federal government contractor, it is GEO's policy to take affirmative action to employ and advance in employment minorities, females, protected veterans and individuals with disabilities. GEO will also provide reasonable accommodation to known physical or mental limitations of an otherwise qualified employee or applicant for employment, unless the accommodation would impose undue hardship on the operation of our business.